There are three categories of data maintained in a typical master record for a customer:

• General Data
• Company Code Data
• Sales Area Data (for CUSTOMERS)/Purchasing Organization Data (for vendors) 

General Data includes general information such as account number, name, telephone, bank information, trading partner, vendor (if the customer is also a vendor), group key, bank key, bank account, alternate payee, etc., which are common to all the Company Codes using this master. Company Code Data comprises terms of payment, payment methods, tolerance group, clearing with vendor, dunning data (dunning procedure, dunning recipient, dunning block, dunning CLERK, etc.), reconciliation account, sort key, sales area (purchasing organization in the case of vendor master), head office, etc. Except for sales (purchasing) related information, all other details are usually maintained for the finance people who can also access the sales data when the master is maintained ‘centrally.’ 

Sales Area Data in the Company Code area of a Customer master record contains the following:

• Order-related data (sales district, sales office, sales group, customer group, etc.)
• Price-related data (pricing group, pricing procedure, etc.)
• Shipping data (shipping strategy, delivery PRIORITY, etc.)
• Billing data (payment terms (different from the payment terms maintained at the Company Code level), account assignment group, etc.) 

Purchasing Organization Data in the Company Code area of a Vendor master record contains the following:

• Conditions (order currency, payment terms, Incoterms, minimum order value, etc.)
• Sales data (a/c with Vendor)
• Control data (as in the screen shot below) 

During creation of a master record, the system checks for ‘duplicates’ for the same customer which is achieved by the system through the ‘Search-Id’ (Match Code) configured on the customer’s address information.
As in the case of the GL account master record, the creation of the customer/ vendor master record is also controlled by the ‘Account Group,’ which is called ‘Customer Account Group/Vendor Account Group’ (CPD/CPDL/KREDI/LIEF) and controls the NUMBERING of customer/vendor master records, field status, whether an account is a regular one or a ‘One Time’ account, etc. 

Open table as spreadsheet Activity in Accounting Centrally Customer Vendor Customer Vendor

CREATE FD01 FK01 XD01 XK01
Change FD02 FK02 XD02 XK02
Display FD03 FK03 XD03 XK03
Block/Unblock FD05 FK05 XD05 XK05
Mark for Deletion FD06 FK06 XD06 XK06

There are three categories of data maintained in a typical master record for a customer:

General Data includes general information such as account number, name, telephone, bank information, trading partner, vendor (if the customer is also a vendor), group key, bank key, bank account, alternate payee, etc., which are common to all the Company Codes using this master. Company Code Data comprises terms of payment, payment methods, tolerance group, clearing with vendor, dunning data (dunning procedure, dunning recipient, dunning block, dunning clerk, etc.), reconciliation account, sort key, sales area (purchasing organization in the case of vendor master), head office, etc. Except for sales (purchasing) related information, all other details are usually maintained for the finance people who can also access the sales data when the master is maintained ‘centrally.’ 

Sales Area Data in the Company Code area of a Customer master record contains the following:

Purchasing Organization Data in the Company Code area of a Vendor master record contains the following:

During creation of a master record, the system checks for ‘duplicates’ for the same customer which is achieved by the system through the ‘Search-Id’ (Match Code) configured on the customer’s address information.
As in the case of the GL account master record, the creation of the customer/ vendor master record is also controlled by the ‘Account Group,’ which is called ‘Customer Account Group/Vendor Account Group’ (CPD/CPDL/KREDI/LIEF) and controls the numbering of customer/vendor master records, field status, whether an account is a regular one or a ‘One Time’ account, etc. 

Open table as spreadsheet Activity in Accounting Centrally Customer Vendor Customer Vendor

Create FD01 FK01 XD01 XK01
Change FD02 FK02 XD02 XK02
Display FD03 FK03 XD03 XK03
Block/Unblock FD05 FK05 XD05 XK05
Mark for Deletion FD06 FK06 XD06 XK06