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Enumerate the duties of a Secretary before and during the meeting of a Company. |
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Answer» A Secretary performs all the secretarial work relating to a meeting. The following are the duties which a secretary has to perform before, during and after the meeting:- BEFORE THE MEETING A secretary has to : a) Ascertain the date, time and place of the meeting in consultation with the executive and take steps to book committee/Conference Room hotel etc. and check all logistics in the room b) Draft the notice and agenda and get it approved. c) Make arrangements of refreshments d) Keep ready the items of stationery and important documents which will be required during the meeting DURING THE MEETING a) Take attendance b) Help the Chairperson in ascertaining the quorum c) Read the notice of the meeting, apologies for absence and minutes of the last meeting etc. d) See that refreshments are served properly e) Take notes of the proceedings of the meeting AFTER THE MEETING a) Prepare draft minutes b) Follow up of the decisions taken in the meeting |
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