1. The document should be read once or twice. In case the document is lengthy, it should be read paragraph-wise. 

2. The word which is not clear should be encircled and proceed reading the matter. It may be possible that the same word is more clear in the following paragraph. 

3. In case, after reading the whole document, one is not able to understand any word, it should be read time and again in order to find out the correct word which conveys the correct sense of the sentence. 

4. The spelling of the words must be checked with the help of dictionary in the computer through Spelling Check and Grammar Check. 

5. No sentence should be typed by a mere guess work. 

6. The operator should apply common sense while typewriting manuscripts and glaring errors should be avoided. 

7. Most common, used abbreviations should not be typed in full. “Dr.” should not be typed „Doctor‟, “Mr.” should not be typed as „Mister‟ and so on. 

8. The whole document should be compared with manuscript before giving the print command.