Hi all

I have an ISP e-mail and every users at my company use the same account.
Everyday they RECEIVE their mail  by connect to internet and download their mail separeately.
Then I think this activity make a waste of bandwidth using.

I think if I have e-mail server that can download these mail from internet and then every users download their mail from this server I will use my bandwidth  worthly.

If someone know what software can do pls suggest me.

Thanks very much and appreciate.

Jun.

I really don't understand your explanation... So, you have an ISP e-mail - this means one mail account? For example: [email protected]? And all your users download the same e-mails each for them using the single account [email protected]?

Or do you have an domain, let's say "myfirm.isp.com" and each user has an account? So there will be more accounts, [email protected], [email protected], [email protected] etc? Each one with his password? In this case the "overburden" on your network bandwidth is insignificant (you can ignore it).


Now, on topic: with a search on a search engine (altavista, google, yahoo etc) with "free e-mail server windows" or "free email server windows" I found a few alternatives. (I supposed you have Windows installed on your computers, you don't have a "server" computer and you want a free e-mail server).

Someone better prepared for this task? I am waaaaaaaaaay below the surface line regarding e-mail servers...Sorry for hard to understand language (my english skill is bad)
This is my process

download mail from isp (example : download mail from mymail.com using [email protected] via pop3 protocol or others)

collect downloaded mail to disk (I will call this machine as "local mail")

user at my company will download their mail from "local mail" using outlook express via pop3 protocol

Thanks again.
Jun.

Jun, how many mail accounts do you have registered at your ISP? Only one or more? 10? 20? It is important to know if you have one e-mail account or more - I don't care about the exact NUMBER, I just want to know if we are talking about one account e-mail, only "[email protected]", or are we talking abount "[email protected]", "[email protected]", "[email protected]", ... , "[email protected]"?

Case1: many users, many e-mail accounts
If you want to have an email server in your local area network you will need to speak with your ISP, for transferring e-mails to your server (they need to do modifications in their dns server - look for "mx" registrations on net to find more), and you have to set-up your e-mail server properly. I suppose you want your users to send mails, also...

You did not said if you have a computer that you use specially for network sharing, network security, network transfer (ftp let's say) etc. Do you have a computer that plays the role of a server in your local area network? What operating system is installed on it? Windows? Linux? what Windows? What Linux? Is it started all the day (including night)? Is someone watching for it? A network administrator, a system engineer? If you don't have (or you are?) a network administrator, my advice is to leave e-mails coming as they are coming now. If you are the administrator of the network... A book about servers will do more good than our advices.

Don't appologize for your english, it's ok if we could understand the problem so we could give a proper answer. (Well, that's not a reason for badly spoken/written english...)

Thinking about a little more, I believe this is the case you want to solve.

Case 2: many users, one e-mail account for all
In case you have only one e-mail account registered at your ISP (your example, "[email protected]"), you have to take all e-mails with an e-mail client (let's say Outlook Express) and then each user will take his own e-mail and process it (but that is in contradiction with what you say from begining, so I assume this is not the case you want to solve).

I am telling you that I don't understand your problem because I can't understand if all your users are transferring the same e-mails (you have one e-mail account, all users transfer the same e-mails -> most sure this is not the case, but anyway) or each user is transferring only his own e-mails? In the other case I am thinking about morning delays because of high network USAGE (caused by e-mail transfers) or you want to control your users e-mails.


But, as a small conclusion: you want your "personal" e-mail server? You have to speak with your ISP.Thanks for your answer viking

My problem is the second case. I have one mail account for one department.
Example [email protected] for sale department.

I don't have a mail server in my organization and I use the mail hosting service.
Everyday if user want to check their mail they must use outlook express and then download their mail from their department account from internet. This make a waste of bandwidth and I think if we have software that can store and forward it to user I can use bandwidth more worthly.

Someone told me "Fetchmail" the Linux program can do that on Linux but not Windows (I use Windows OS). I search with google and found someone make it to be able to run on Windows but I don't want to use the modify program on my network I want to use an official or unmodify program on my network.

Thanks again for your answer and your kinds, viking
If I got a solution I will share to everyone. (I'm in a "mini" research now, lol)

Jun.I would get e-mail (from only one computer) using an e-mail client (your example is Outlook Express). The mails are stored on that computer in a CERTAIN location, specified in Outlook Express options. They are stored as files. So, I would copy those files (or the folders that contain them) in a shared folder, where everyone who needs them can read or copy to their computer. You even could make a windows script, so that the e-mails would be automatically sent to the other users from department and even directly in their e-mail folders. They won't have to download again the e-mails.

You have to do the e-mail download with the windows e-mail client from the same computer for a department each time, so the script will be easy to CREATE, easy to understand and easy to modify. One department = one computer; you can have many departments using one computer for that, but in this case you will have to pay attention so you will not send to your "sales" department the e-mails from "management".

I'm glad to be helpful (I hope).Thanks for a great idea viking.

It can help me to solve the problem and unbelievable it's easier than I think.
I will do your idea soon.

However there are one problem in your idea.
Imagine if all clients download all data when they want to check their mail.
It means they download the old data they have too (and yes they get the new data too) and it makes a wasted of network bandwidth (But not internet BW).

But I think I can do something from your idea and there have a solution to solve the above problem.

Thanks again for your help and your kinds.

Jun.
You can make the script to be repeated at a few minutes (Scheduled Tasks on Windows machines) - you have to create a scheduled task (your script will be the scheduled task) only on the computer that runs that script. So at a few minutes, day by day, their e-mail is automatically updated, they won't have to do anything.

Your clients will have to avoid the button "Send and receive all e-mails", they should use only the "Send message" button. They already have the incoming mail, it will be a discrepancy of a few minutes between their received e-mail on the computer and the received e-mail on the server. As it is now, because their e-mail is not updated on their machines instantly, but at a few minutes - specified in Outlook Express settings, I suppose.

But this is just an idea, it is not verified. Maybe they should restart their e-mail client every time they need to check for new e-mail, I don't know if Outlook Express will "refresh" the e-mail list while it is running, without a specific command to get new e-mail. You have to check that: if you copy a new file in the Outlook Express mail directory, will be automatically placed in e-mail list, acording to settings (by date, by name etc)? Do you have to "get new e-mail" to appear that e-mail? Do you need to restart Outlook client to show the last e-mails?