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Some of the key INPUTS when creating a material are BASE Unit of MEASURE, Purchasing Group, Reminder days, tolerance levels, shipping instructions, GR PROCESSING time, JIT schedule indicator, Critical part (), ETC.

Some of the key inputs when creating a material are Base Unit of Measure, Purchasing Group, Reminder days, tolerance levels, shipping instructions, GR processing time, JIT schedule indicator, Critical part (), etc.

Lot Sizing dictates the REORDER quantity for a material. A material can have a static, periodic, OPTIMUM, or FIXED lot SIZE.

Lot Sizing dictates the reorder quantity for a material. A material can have a static, periodic, optimum, or fixed lot size.

Use TRANSACTION Code XK01. Add the Vendor NAME, COMPANY Code, Purchasing ORGANIZATION, Account GROUP, and the Vendor address. Next add the country, Bank Key, Bank Account, Account Holder (an actual name), and then save the data.

Use Transaction Code XK01. Add the Vendor name, Company Code, Purchasing Organization, Account Group, and the Vendor address. Next add the country, Bank Key, Bank Account, Account Holder (an actual name), and then save the data.

The Information Records has DATA on Units of Measure, Vendor price changes after a certain LEVEL, what materials have been procured by a specific vendor, price and conditions for relevant Purchase ORGANIZATION, Tolerance limits for over/under DELIVERY, Vendor evaluation data, planned delivery time, and availability time the vendor can SUPPLY the material.

The Information Records has data on Units of Measure, Vendor price changes after a certain level, what materials have been procured by a specific vendor, price and conditions for relevant Purchase Organization, Tolerance limits for over/under delivery, Vendor evaluation data, planned delivery time, and availability time the vendor can supply the material.

Define Document TYPES, Processing TIME, Release PROCEDURE (with and without classification), Setup Authorization Check for G/L ACCOUNTS, Define Number Range.

Define Document Types, Processing Time, Release Procedure (with and without classification), Setup Authorization Check for G/L Accounts, Define Number Range.

If it is REQUIRED to carry out an inter-plant STOCK Transfer through SD, then this CONFIGURATION is required and must be CARRIED out.

If it is required to carry out an inter-plant Stock Transfer through SD, then this configuration is required and must be carried out.

Plant Parameters, Define SYSTEM Message Attributes, Number Assignment (Allocate document type FI to transactions), Goods Issues, Transfer Postings, Define SCREEN Layout, Maintain Copy Rules for REFERENCE Documents, Setup Dynamic Availability CHECK, Allow NEGATIVE Stocks ().

Plant Parameters, Define System Message Attributes, Number Assignment (Allocate document type FI to transactions), Goods Issues, Transfer Postings, Define Screen Layout, Maintain Copy Rules for Reference Documents, Setup Dynamic Availability Check, Allow Negative Stocks ().

Define Default Values for Physical INVENTORY Document, Batch Input REPORTS, TOLERANCES for Physical Inventory Differences, and Inventory Sampling. Cycle COUNTING should be configured as well.

Define Default Values for Physical Inventory Document, Batch Input Reports, Tolerances for Physical Inventory Differences, and Inventory Sampling. Cycle Counting should be configured as well.

Use Transaction Code ME21N.
Look for the Return columns and click it at the ITEM details, MIGO_GR, Goods RECEIPT for Return PURCHASE Order? Movement type will be 161 to deduct the stock and 162 for reversal.? Before saving, check if there is a check in the Return COLUMN to ensure that it is a return Purchase Order.

Use Transaction Code ME21N.
Look for the Return columns and click it at the item details, MIGO_GR, Goods Receipt for Return Purchase Order? Movement type will be 161 to deduct the stock and 162 for reversal.? Before saving, check if there is a check in the Return Column to ensure that it is a return Purchase Order.

TRANSACTION CODE OLMR MAY be UTILIZED.

Transaction Code OLMR may be utilized.

USE Transaction MIGO. Enter the Header Data, SELECT the MOVEMENT Type, Enter the PO Number, select the PO ITEMS to be copied, and then post the DOCUMENT.

Use Transaction MIGO. Enter the Header Data, select the Movement Type, Enter the PO Number, select the PO items to be copied, and then post the document.

If you selected PO Number Not Known in TRANSACTION MIGO, you can specify SEARCH criteria for the POS on the initial screen. The system then displays a list of purchase orders. Select and copy the required PO ITEMS.

If you selected PO Number Not Known in Transaction MIGO, you can specify search criteria for the POs on the initial screen. The system then displays a list of purchase orders. Select and copy the required PO items.

RUN REPORT RM07RESL.

Run report RM07RESL.

USING Transaction CODE OMJJ, check “Allowed Transactions” for the customized Movement TYPES.

Using Transaction Code OMJJ, check “Allowed Transactions” for the customized Movement Types.

USE TRANSACTION MC49.

Use Transaction MC49.

Use Transaction Code OPPI to CHECK “block STOCK”.

Use Transaction Code OPPI to check “block stock”.

In MMR and VMR check AUTO PO (MM02/XK02).
Maintain the SOURCE List and select the indicator for the source list record as MRP relevant (ME01). If more than one source list record is generated, make one of them FIXED. Run MRP and the PRs generated will be pre-assigned with the source of supply (MD01). Enter ME59 for AUTOMATICALLY creating POS from PRs.

In MMR and VMR check Auto PO (MM02/XK02).
Maintain the Source List and select the indicator for the source list record as MRP relevant (ME01). If more than one source list record is generated, make one of them fixed. Run MRP and the PRs generated will be pre-assigned with the source of supply (MD01). Enter ME59 for automatically creating POs from PRs.

In SE11, we can SEE this INFORMATION in table EKKO and EKP0 RESPECTIVELY.

In SE11, we can see this information in table EKKO and EKP0 respectively.

TABLES MARA and MARC.

Tables MARA and MARC.

Bring the Requisition up by using Material Management, Purchasing, Purchase Requisition, Display. Where the requisition overview screen is DISPLAYED, select an item by CLICKING on the selection box to the left of the item. CLICK on the General Statistics icon on the application tool bar. Select item. General Statistics icon. The screen APPEARS, in the middle, under Order Statistics, in the field Purchase Order, if there is no number the PO has not been issued.

Bring the Requisition up by using Material Management, Purchasing, Purchase Requisition, Display. Where the requisition overview screen is displayed, select an item by clicking on the selection box to the left of the item. Click on the General Statistics icon on the application tool bar. Select item. General Statistics icon. The screen appears, in the middle, under Order Statistics, in the field Purchase Order, if there is no number the PO has not been issued.

If the master record exists, then all of the INFORMATION about the Source List, Information Record, and Vendor Evaluation already exist in the system. If we don’t have a Master record for the material we are ordering, the material is generally being ordered for direct usage or consumption. You can SPECIFY which consumption account is to be charged which is also known as Account Assignment. For example, we assign the purchase costs associated with a requisition to our sales order or cost center.
If the first situation exists, many times purchasing ENTERS into a longer-term purchasing agreement with a Vendor, which is called an “Outline Agreement”. If the Outline Agreement is done, then Purchasing cannot issue a purchase order against a PR. It can only set up such an agreement (either a “Contract” or a “SCHEDULING Agreement”).

If the master record exists, then all of the information about the Source List, Information Record, and Vendor Evaluation already exist in the system. If we don’t have a Master record for the material we are ordering, the material is generally being ordered for direct usage or consumption. You can specify which consumption account is to be charged which is also known as Account Assignment. For example, we assign the purchase costs associated with a requisition to our sales order or cost center.
If the first situation exists, many times purchasing enters into a longer-term purchasing agreement with a Vendor, which is called an “Outline Agreement”. If the Outline Agreement is done, then Purchasing cannot issue a purchase order against a PR. It can only set up such an agreement (either a “Contract” or a “Scheduling Agreement”).

Yes. Use Transaction ME52N. Check to SEE if the PR has already had a PO issued against it. If so, you must inform the Purchasing Group. Check if the PR has been approved. If so, you may only make changes to a limited extent and may be subject of approval. Check if the PR was created by MRP. In this case, you don’t have much control over the MODIFICATION process.
All changes to items are logged and STORED. Information stored includes when the information was changed, who changed it, what the changes were, etc. Select the desired item in the item overview and choose Go To Statistics Changes.

Yes. Use Transaction ME52N. Check to see if the PR has already had a PO issued against it. If so, you must inform the Purchasing Group. Check if the PR has been approved. If so, you may only make changes to a limited extent and may be subject of approval. Check if the PR was created by MRP. In this case, you don’t have much control over the modification process.
All changes to items are logged and stored. Information stored includes when the information was changed, who changed it, what the changes were, etc. Select the desired item in the item overview and choose Go To Statistics Changes.

Everything is the same as a normal PR or PO, except: Enter the item CATEGORY “K” for the consignment item. This ENSURES that the Goods Receipt is posted to the consignment stores and an INVOICE receipt cannot be GENERATED for the item. Also, do not enter a NET price.

Everything is the same as a normal PR or PO, except: Enter the item category “K” for the consignment item. This ensures that the Goods Receipt is posted to the consignment stores and an invoice receipt cannot be generated for the item. Also, do not enter a net price.

VENDOR Evaluation helps you select the SOURCE of Supply by a SCORE ASSIGNED to a particular vendor. The scores are on a scale of 1 to 100 and are based on differing criteria. Use Transaction ME61 and enter the Purchasing Organization and Vendor Number.

Vendor Evaluation helps you select the Source of Supply by a score assigned to a particular vendor. The scores are on a scale of 1 to 100 and are based on differing criteria. Use Transaction ME61 and enter the Purchasing Organization and Vendor Number.

The KEY components of Master Data are: Info RECORD (ME11), Source List (ME01), QUOTA ARRANGEMENT (MEQ1), Vendor (MK01), Vendor Evaluation (ME61), and Condition Type (MEKA).

The key components of Master Data are: Info Record (ME11), Source List (ME01), Quota Arrangement (MEQ1), Vendor (MK01), Vendor Evaluation (ME61), and Condition Type (MEKA).

Either USE the Information Record to see who has sold a particular MATERIAL to the organization in the past, or go through the Source LIST.

Either use the Information Record to see who has sold a particular material to the organization in the past, or go through the Source List.

Use Transaction ME01. Enter the MATERIAL Number and the Plant Data. Enter source list records, validity period, period of time material is PROCURABLE, VENDOR Number, responsible Purchasing Organization (or number of the Agreement or Contract), PPL (if the material can be procured from another plant), Fixed Source (?), MRP control.
Also, a check should be done to SEE whether any source list records overlap. To do so, choose Source List Check.

Use Transaction ME01. Enter the Material Number and the Plant Data. Enter source list records, validity period, period of time material is procurable, Vendor Number, responsible Purchasing Organization (or number of the Agreement or Contract), PPL (if the material can be procured from another plant), Fixed Source (?), MRP control.
Also, a check should be done to see whether any source list records overlap. To do so, choose Source List Check.

When you are posting a Goods Receipt for a PO, you can also enter items that you want to return to the vendor. To do this, you no longer have to REFERENCE the PURCHASE order with which the goods were originally DELIVERED. From the item OVERVIEW, choose 161 (Return for PO) as the default value for the Movement TYPE. Enter the data for the return item(s) and post the document.

When you are posting a Goods Receipt for a PO, you can also enter items that you want to return to the vendor. To do this, you no longer have to reference the purchase order with which the goods were originally delivered. From the item overview, choose 161 (Return for PO) as the default value for the Movement Type. Enter the data for the return item(s) and post the document.

Use Transaction MIGO.
It is possible that when MIGO is accessed that a different document screen APPEARS than the one REQUIRED. This occurs because SAP remembers the last GOODS Movement transaction accessed PER user login. To reach the Goods ISSUE Purchase Order screen, click the Dropdown Icon in the transaction field and select “Goods Issue”.

Use Transaction MIGO.
It is possible that when MIGO is accessed that a different document screen appears than the one required. This occurs because SAP remembers the last Goods Movement transaction accessed per user login. To reach the Goods Issue Purchase Order screen, click the Dropdown Icon in the transaction field and select “Goods Issue”.

Use Transaction MIGO. On the initial screen, enter the header data (you need not enter the Movement TYPE or the PLANT as these are automatically copied from the order). Choose GOODS Issue ,Create with Reference, To Order. If you know the order NUMBER, enter it directly. Using the By-products Indicator, you can simultaneously post the Goods Receipt of planned by-products. Using the Choose transaction/events indicator, you can display all transactions/events for an order and choose the transaction/events for which you want to post a Goods Issue. Copy the desired item(s). Check data on the overview screen. Post the document.

Use Transaction MIGO. On the initial screen, enter the header data (you need not enter the Movement Type or the Plant as these are automatically copied from the order). Choose Goods Issue ,Create with Reference, To Order. If you know the order number, enter it directly. Using the By-products Indicator, you can simultaneously post the Goods Receipt of planned by-products. Using the Choose transaction/events indicator, you can display all transactions/events for an order and choose the transaction/events for which you want to post a Goods Issue. Copy the desired item(s). Check data on the overview screen. Post the document.

If the Invoice refers to an EXISTING document (PO, etc.), then the system pulls up all of the relevant information like Vendor, Material, Quantity, Terms of Delivery, and Payment Terms etc. When the Invoice is ENTERED, the system will find the relevant ACCOUNT. Automatic posting for Sales Tax, Cash Discount, Corrections etc. When the Invoice is posted, certain data such as Average PRICE of Material and Price History are updated. Use Transaction MIRO.

If the Invoice refers to an existing document (PO, etc.), then the system pulls up all of the relevant information like Vendor, Material, Quantity, Terms of Delivery, and Payment Terms etc. When the Invoice is entered, the system will find the relevant account. Automatic posting for Sales Tax, Cash Discount, Corrections etc. When the Invoice is posted, certain data such as Average Price of Material and Price History are updated. Use Transaction MIRO.

There are two POSSIBLE transactions to use here. They are FB03 and FBV3. The first shows all posted document types. This is the best CHOICE if you think the document has been posted to you actual BALANCE. The later shows only parked documents that have not yet posted to your expenditure balance. These documents are still encumbrances. It is the best choice if you are trying to find which documents are still awaiting completion or approval. This transaction is very similar to the FBV2 transaction used with P-Card RECONCILIATION and marking parked documents COMPLETE.

There are two possible transactions to use here. They are FB03 and FBV3. The first shows all posted document types. This is the best choice if you think the document has been posted to you actual balance. The later shows only parked documents that have not yet posted to your expenditure balance. These documents are still encumbrances. It is the best choice if you are trying to find which documents are still awaiting completion or approval. This transaction is very similar to the FBV2 transaction used with P-Card reconciliation and marking parked documents complete.

In general, the Blanket POs are used for CONSUMABLE materials such as office paper with a short text, with ITEM CATEGORY B. There need not be a CORRESPONDING master record, for the simplicity of the PROCUREMENT. The FO, Framework Order, document type is used. Here, the PO validity period as well as the limits are to be mentioned. The GR, or Service Entry for the PO are not necessary in the case of Blanket POs. One need not mention the account assignment category during creation of the PO. It can be U, or unknown and be changed at the time of IR.

In general, the Blanket POs are used for consumable materials such as office paper with a short text, with item category B. There need not be a corresponding master record, for the simplicity of the procurement. The FO, Framework Order, document type is used. Here, the PO validity period as well as the limits are to be mentioned. The GR, or Service Entry for the PO are not necessary in the case of Blanket POs. One need not mention the account assignment category during creation of the PO. It can be U, or unknown and be changed at the time of IR.

For a cycle COUNTING procedure, physical inventory documents need to be created. These are used to record inventory levels of the material being cycle counted.
Use transaction MICN. Click on the EXECUTE button. On screen “Batch INPUT: Create Physical Inventory Documents for Cycle Counting”, PERFORM the following, Click on the Generate Session button and Click on the Process Session button. This procedure details how to create the physical inventory documents for cycle counting in a batch, rather than one at a time, based on certain criteria. This would print physical inventory documents for all material/batches that MEET those requirements.

For a cycle counting procedure, physical inventory documents need to be created. These are used to record inventory levels of the material being cycle counted.
Use transaction MICN. Click on the Execute button. On screen “Batch Input: Create Physical Inventory Documents for Cycle Counting”, perform the following, Click on the Generate Session button and Click on the Process Session button. This procedure details how to create the physical inventory documents for cycle counting in a batch, rather than one at a time, based on certain criteria. This would print physical inventory documents for all material/batches that meet those requirements.

Control of master data depends largely on how each COMPANY sets up its Organizational levels - centralized or decentralized. Some MATERIAL data is valid for all organizational levels while other data is valid only at certain levels. (I.e.: client, plant, SALES ORG., etc.).

Control of master data depends largely on how each company sets up its Organizational levels - centralized or decentralized. Some material data is valid for all organizational levels while other data is valid only at certain levels. (I.e.: client, plant, sales org., etc.).

All functional areas of the system use the same MATERIAL MASTER data. The material master data is defined in individual screens (DEPARTMENTAL views) that can be added as NEEDED. THUS a material can be created with only basic data and other departments can add other information later as it becomes available.

All functional areas of the system use the same material master data. The material master data is defined in individual screens (departmental views) that can be added as needed. Thus a material can be created with only basic data and other departments can add other information later as it becomes available.

In a customized Movement TYPE, you have defined which CONSUMPTION value gets posted in the movement. MANY will always be planned or unplanned, but for some there is a dependency on if the movement references a RESERVATION. This WOULD be planned consumption.

In a customized Movement Type, you have defined which consumption value gets posted in the movement. Many will always be planned or unplanned, but for some there is a dependency on if the movement references a reservation. This would be planned consumption.

If you are involved with INVENTORY, then you NEED the GR/IR account (Inventory Account) when the IR is POSTED. If you are not involved about inventory, then the system does not need the GR/IR account when the IR is posted; the system NEEDS a G/L instead of the GR/IR account.

If you are involved with inventory, then you need the GR/IR account (Inventory Account) when the IR is posted. If you are not involved about inventory, then the system does not need the GR/IR account when the IR is posted; the system needs a G/L instead of the GR/IR account.

A Purchase Requisition cannot be created with reference to either of these, as they are documents controlled by the purchasing organizations.
Requirements can be AUTOMATICALLY generated with MRP that reference a SCHEDULING AGREEMENT if the SOURCE list is maintained for item-vendor combination.

A Purchase Requisition cannot be created with reference to either of these, as they are documents controlled by the purchasing organizations.
Requirements can be automatically generated with MRP that reference a Scheduling Agreement if the source list is maintained for item-vendor combination.

A Reservation is a document used to make sure that the warehouse keeps a CERTAIN amount of a material or materials READY for transfer at a LATER date. It contains information on what, quantity, when, where from and to. Reservations HELP effective procurement by utilizing the MRP system to avoid out of/lack of stock situations.

A Reservation is a document used to make sure that the warehouse keeps a certain amount of a material or materials ready for transfer at a later date. It contains information on what, quantity, when, where from and to. Reservations help effective procurement by utilizing the MRP system to avoid out of/lack of stock situations.

If picking, packing, and transportation operations need to be PLANNED in detail. Also, in SHIPPING, you can manage MOVEMENTS like returns from customers, vendors, and returns to STOCK. Movement Types in shipping start with a 6.

If picking, packing, and transportation operations need to be planned in detail. Also, in shipping, you can manage movements like returns from customers, vendors, and returns to stock. Movement Types in shipping start with a 6.

A Goods Receipt is a POSTING ACKNOWLEDGING the ARRIVAL of materials from a vendor or PRODUCTION, which results in an increase in warehouse stock, a Goods Issue which results in a reduction in stock, or a Stock TRANSFER moving materials from one location to another.

A Goods Receipt is a posting acknowledging the arrival of materials from a vendor or production, which results in an increase in warehouse stock, a Goods Issue which results in a reduction in stock, or a Stock Transfer moving materials from one location to another.

A RFQ is a PURCHASING document and an INVITATION to a vendor(s) for quotation regarding needed materials or SERVICES. If multiple an RFQ is sent to multiple vendors, the system can automatically determine the best quote and send rejection letters in response to all others. The RFQ and the Quotation Form are one in the same in the system as vendor’s quotes are ENTERED DIRECTLY in the RFQ.

A RFQ is a purchasing document and an invitation to a vendor(s) for quotation regarding needed materials or services. If multiple an RFQ is sent to multiple vendors, the system can automatically determine the best quote and send rejection letters in response to all others. The RFQ and the Quotation Form are one in the same in the system as vendor’s quotes are entered directly in the RFQ.

An indirectly created Purchase Requisition has been initiated by CBP, the PS Project SYSTEM, PM Maintenance, and Service MANAGEMENT, or PP Production Planning and Control. The “directly created” Purchase Requisition, on the other HAND, is created by a person manually in the requesting department SPECIFYING what materials/services, units, and a delivery date.

An indirectly created Purchase Requisition has been initiated by CBP, the PS Project System, PM Maintenance, and Service Management, or PP Production Planning and Control. The “directly created” Purchase Requisition, on the other hand, is created by a person manually in the requesting department specifying what materials/services, units, and a delivery date.

A PURCHASE Requisition is a DOCUMENT type that gives notification of a need for MATERIALS or services. A Purchase Order is a document type that is a formal request for materials or services from an outside vendor or plant. Procurement types MAY be defined at the line item and can be standard, subcontracting, consignment, stock transfer, or an external SERVICE.

A Purchase Requisition is a document type that gives notification of a need for materials or services. A Purchase Order is a document type that is a formal request for materials or services from an outside vendor or plant. Procurement types may be defined at the line item and can be standard, subcontracting, consignment, stock transfer, or an external service.

One STEP transfers of materials can be posted using MT 301. Other VARIOUS transport SCENARIOS differ in the MTS by the Goods Issues and Good Receipts. Common Goods Issues may use MTs 303, 351, 641, or 643 in the STO. A STOs Good Receipt often uses MT 101.

One step transfers of materials can be posted using MT 301. Other various transport scenarios differ in the MTs by the Goods Issues and Good Receipts. Common Goods Issues may use MTs 303, 351, 641, or 643 in the STO. A STOs Good Receipt often uses MT 101.

Although it is possible to TRANSFER materials from one plant to another without a Stock TRANSPORT Order, many advantages are lost including ENTERING a vendor number, planning a goods receipt in the receiving plant, monitoring process from PO history, and the ability to create STO directly from a MRP PR.

Although it is possible to transfer materials from one plant to another without a Stock Transport Order, many advantages are lost including entering a vendor number, planning a goods receipt in the receiving plant, monitoring process from PO history, and the ability to create STO directly from a MRP PR.

SPECIAL Stocks are stocks that are accounted for but are not owned by the CLIENT, are not stored at a REGULAR facility. Consignment, sales ORDER, and project stock are EXAMPLES.

Special Stocks are stocks that are accounted for but are not owned by the client, are not stored at a regular facility. Consignment, sales order, and project stock are examples.

A Purchasing Organization may be responsible for multiple plants and this is referred to as “Distributed Purchasing”. On the other hand, “Centralized Purchasing” FEATURES ONE Purchasing Organization per Plant.
A Purchasing Organization doesn’t necessarily NEED to be ASSIGNED to a Company Code. This would enable procurement for every company code as long as buyers are ACTING for an individual Plant, and that Plant is assigned to the Purchasing Organization. Hence, a plant may be assigned to more than one Purchasing Organization.

A Purchasing Organization may be responsible for multiple plants and this is referred to as “Distributed Purchasing”. On the other hand, “Centralized Purchasing” features one Purchasing Organization per Plant.
A Purchasing Organization doesn’t necessarily need to be assigned to a Company Code. This would enable procurement for every company code as long as buyers are acting for an individual Plant, and that Plant is assigned to the Purchasing Organization. Hence, a plant may be assigned to more than one Purchasing Organization.

The top level of the organizational plan is the Client, followed by Company Code, which represents a unit with its own accounting, balance, P&L, and possibly identity (subsidiary). The next level down is Plant, an operational unit WITHIN a company (HQ, Assembly Plant, Call CENTER, etc.). The Purchasing Organization is the legally responsibly group for external transactions. This group is further subdivided into Purchasing Groups.

The top level of the organizational plan is the Client, followed by Company Code, which represents a unit with its own accounting, balance, P&L, and possibly identity (subsidiary). The next level down is Plant, an operational unit within a company (HQ, Assembly Plant, Call Center, etc.). The Purchasing Organization is the legally responsibly group for external transactions. This group is further subdivided into Purchasing Groups.