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‘Undo’ option cancels the last action done on the document, whereas redo repeat on redoes the last action done on the document.

The cut option is used to select the text for move and paste is used to insert the selected text in the document. The test is removed from its earlier place.

Copy option is used to select the text for taking a copy and paste is used to insert the selected copy of the text at any chosen location.

The shortcut keys to open a document file are Ctrl+O and choose the filename from the list.

The sequence of short cut keys to copy and paste is Ctrl+C for copy and Ctrl+V for paste.

The two types of GUI windows are

1. Fixed windows and

2. Popup windows

The sequence of short cut keys to cut and paste is Ctrl+X for cut and Ctrl+V for paste.

Bullets are special symbols that can be used in a list of items.

The toolbar contains various tools or shortcut buttons, that are used in document processing activities.

The vertical scroll bar is used to view the contents by moving the page upwards or downwards on the screen.

The title bar contains filename, extension file name and application name.

Many times there maybe needs to highlight some of the points of the documents in a list format. Such documents may contain list of items to which one would like to call attention and so, such items can be numbered or bulleted. This improves the organization and appearance of the document.

1. Adding Numbers and Bullets

To add numbers to a specific paragraph, Format from the main menu is selected and then on Bullets and Numbering, “numbered” tab is then chosen and the format of the number with OK will get numbers added to the list. In order to assign a numbered style user has to select numbered, and to select a bullet style select bullet from the dialog box and then click on OK to get the new bullet style to the selected text. 

2. Removing Number and Bullets

When the users want to remove the numbers or bullets, the list that contains the number or bullets is high lighted and “none” option from Number tool or Bullet tool is clicked upon. This removes the applied number or bullets.

Sometimes there will be need to present data and information in a tabular form while preparing reports along with the text. MS-Word provides a special feature called Table which helps to present the information in a tabular form.

1. Creating a Table: 

To create a table in a document, insert option from the table menu is selected and where the houser wants to insert the table and then Insert Table if is selected after clicking on Table from the menu bar. From the box, the user can specify the number of columns and rows and then click on OK to insert the table. A table consists of vertical columns and horizontal rows as shown above. The intersection of a column and a row is called a cell. Gridlines are displayed between the cells.

2. Entering text into Table:

After creating a table, the user can enter text by clicking on any cell. The Tab key can be used to move to the next cell.

3. Modifying Table:

After creating the table and entering the data. User can still perform various operations on the table, which are described below:

Inserting Rows and Columns:- 

To insert a row at the end of a table, the cursor is brought to the last cell and the tab is proceed, key. To insert a row within a table is brought the cursor to the row above which the new row has to appear and then the Insert Row option is selected from the Table menu bar.A new row gets inserted above the selected row. To insert a column, column option is selected from the Table menu and then the Insert Column option. A new column will be inserted to the left of the selected column.

Deleting Rows and Column:- 

To delete one or more contiguous rows in a table, the row(s) to be deleted and then are selected delete Rows options from the Table menu is selected. To delete one or more contiguous columns, the column(s) to be deleted and then are selected Delete Columns option from the Table menu is selected. To delete an entire table, the table is selected and then Delete Rows option is selected from the Table menu.

Changing column width:- To change the column width, when pointed the column boundary that is to be changed, the mouse pointer will become a horizontal double-headed arrow and the column boundary the desired width and the mouse button released.You can also change the column width by selecting the Column and then selecting the option Cell Height and Width from Table menu. Enter the desired width in the Width of Column text box and click on OK to change the column width of the selected column. 

Changing Row Height:-

To change height of a row, point the row boundary that you want to change, the mouse pointer will become a vertical down headed arrow. Then drag the row boundary to the desired height and then release the mouse button.You can also change the column width by selecting the Row and then selecting the option Cell Height and Width from Table menu. Enter the desired height in the Height of Row text box and click on OK to change the row height of the selected row.

4. Sort:

Using this option any column of the table can be sorted either on ascending or descending order. This is applicable only for the numerical values in the cells of the table.

5. Formula:

For numerical values, user may like to apply different mathematical operations. Using the ‘Formula’ feature of MS-WORD user can calculate the values and insert at the proper places. The column width can also be changed by selecting the column then the option cell width from the table menu. Desired width can be entered in the width of the column text box and clicked upon.

A table is a collection of rows and columns.

Two advantages of word processor are

1. Font size and type of fonts can be changed.

2. Spelling can be checked and corrections can be made automatically in the entire document.

If the document get consists of graphical picture and text then in the normal mod 2 the graphical picture cannot be displayed. They can only be displayed in page layout mode.

The print preview option allows the user to view the document content as to how it will get printed on the paper, before actually printing it.

The options of page range in print window are

1. print all

2. print selected

3. current page

4. pages

The default extension file name for word documents is *.doc.

Two options the print window are page range and number of copies.

Copy, paste and paste special are the important options of the edit menu.

Footer is a special area at the bottom of every page normally allocated in the bottom margin area.

A utility that allows he user to check the spelling of the words. It will highlight the words that it does not recognize.

Clipart contains readily available graphical images in different categories. It consists of colorful images with rich graphics. Word art is an application of text, that can be presented as graphical rick text. The graphical text can be filled with effects, shown upside down, wavy texts, text in arch shape, etc.,

The page numbers can be inserted either in top or bottom margins.

The word processor inserts a new page at the end of the current page automatically. If the user wants to end the page somewhere before the end of the current page, then a page break is used to break the page and take the cursor to the top of a new page.

The subscript is a character that appears below the text baseline.

For example, H₂O. In H₂O, the letter 2 appears below the baseline and these are called subscript letters. The superscript is a character that appears above the text baseline. 

For example, a^{2 + 1} . In a^{2 + 1} , ^{2 + 1} appears above the baseline and these are called superscript letters. Question 

The following are the advantages of a Word Processor. 

1. Text is inserted by typing into the computer, which allows alterations to be made easily.

2. Words and sentences can be inserted, changed or deleted.

3. Paragraphs or text can be copied /moved throughout the document.

4. Margins and page length can be adjusted as required. 

5. Spelling can be checked and modified through the spell check facility.

6. Multiple document/files can be merged.

7. Multiple copies of letters can be generated with different addresses through the mail- merge facility.

8. Drawings, clip art, and chart can be inserted in the document.

In windows, to load MS word it is done as follows;

1. Click on the start button

2. Select all programs

3. Select MS Office

4. Select MS Word

Two important features of the latest popular word processor software are,

1. One can publish a word document file as a PDF file.

2. Attach a digital signature to a word document.

Columns divide a page vertically into separate areas to insert text. To insert columns use the following procedure.

Select format menu → column option → number of columns as 2 → press OK button.

Mail merge helps to generate letters by combining contents of one document with the content of addresses. In a situation where a same letter is to be sent to the addresses of many then mail merge is used. Mail Merge requires the main document and a data source document. 

1. Main Document:

In Mail Merge, the main document is the common letter, which contains the common information. It also contains the field names, which contains the instructions for carrying out the merge.

2. Data Source:

Data source is also called the data file. It contains information that needs to be inserted in each page of the main document. Normally it contains the address information.

3. Form Letter:

Form letter is the resultant document of the mail merge operations, which contains the copy of the main document along with each piece of information stored in the data file.

The find option is used to search for a specific text and the replace option is used to replace the searched text with a new text.

Clipboard is used to place the previously done activities so that they can be recalled or redone.

Two options of insert menu are

1. Page break

2. Tables

3. Chart/spreadsheet

A font style is a list of predefined font name, size, and alignment for various kinds of text elements.

The ruler bar allows the user to format the vertical alignment of text in a document.

1. Status Bar: 

The status bar displays information about the currently active document. This includes the page number one is working, the column and line number of the cursor position and so on.

2. Scroll Bar: 

The scroll bar helps user scroll the content or body of document. One can do so by moving the elevator button along the scroll bar, or by clicking on the buttons with the arrow markings on them to move up and down and left and right of a page.

The horizontal scroll bar is used to view the contents by moving the page towards left or right sides of the screen.

The font dialogue box contains the tool buttons like font name, font size, font bold, etc.,

The ‘save’ option is used to save the active file under the current file name, whereas save as can be used to save the file with a new name and in a new location.

Works pace is the area in the document window where users enter/type the text of a document.

The document file can be created using the ‘file’ menu with option ‘new’ or by pressing the keyboard keys Alt + F and select ‘New’

The word processor software is closed by selecting the ‘exit’ option from the file menu.

The shortcut keys to create a document file are Ctrl+N.

The file can be closed by selecting close in the file menu.