Format of a Formal Letter includes:

The following points need to be taken into consideration while writing a Formal letter-

a. A Formal Letter strictly follows the prescribed Format for writing a Formal Letter.

b. Use of colloquial words, abbreviations and slang language should be restricted while writing a Formal letter.

c. A Formal Letter must be PRECISE and to the point.

d. The Subject line is very important in a Formal Letter.

The Format of a Formal Letter is as follows –

1. Sender’s address: The address and contact details of the sender are written here. Include EMAIL and phone number, if required or if mentioned in the question.

2. Date: The date is written below the sender’s address after Leaving one space or line.

3. Receiver’s address: The address of the recipient of the mail (the officer / principal / Editor) is written here.

4. Subject of the letter: The MAIN purpose of the letter forms the subject. It must be written in one line. It must convey the MATTER for which the letter is written.

5. Salutation (Sir / Respected sir / Madam)

6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -

Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.

Paragraph 2: Give a detail of the matter.

Paragraph 3: Conclude by mentioning what you EXPECT. (For example, a solution to your problem, to highlight an issue in the newspaper, etc).

7. Complimentary Closing

8. Sender’s name, signature and designation (if any)