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The proper place for communication and interaction with the external parties related to the institute or business is Office.

(a) Committee organisation

The distance from the office, the building, availability of workers.

(d) All of the above

(c) suitable residential area

(c) Registered Office

(d) All of the above

(d) All of the above

(a) Communication

Based on the location, there can be two types of offices: 

1. Regional office. 

2. Local office.

1. Regional Office – 

The branches of any office distributed according to the geographical areas and places of the company’s operations. 

2. Local Office – 

The subordinate office of a regional office is called local office.

On the basis of expansion, the division of offices is done. Such offices are built not only on the basis of shape and size but also on the basis of employees and facilities required. 

These offices are: 

• Large office 
• Medium office 
• Small office

(d) the direction and condition of administrative communication

1. Committee office includes some people who are appointed on merit in order to discuss the issues submitted and the problems faced by them, while in functional office, experts are appointed for a different group of actions. 

2. In the committee office, knowledge is received together or jointly, while in functional office, effort and specialization are gained. 

3. The responsibility of the task is jointly achieved in the committee office, while the case is not the same in a functional office.

Various essential components of an office are: 

1. Office Building – 

After the location, the most useful thing while considering a business is its office building. The office building must be attractive, clean. neat and facilitative, so that the customers might get attracted towards it. It should be airy, lighted and should contain all the facilities. Proper seating facilities should also be there for the customers. 

2. Departmentation – 

In an office, there are various seperate departments where the distribution of work is done. The functional form of the office emerges only by departmentation. 

3. Equipment – 

By office equipment, the efficiency of the staff is enhanced. These devices can be both traditional and modern. Traditional devices are those which have been used for a long time, but due to the development of modern technology in the office. many new types of devices have come, which have been prevalent for the past 25 years, such as computers, scanners, etc. 

4. Clerical Staff – 

Clerical staff is present in the office for the collection, administration and conservation of records. These records can be called the foundation of the office because most of them work on the instructions of the higher authorities. 

5. Furniture – 

Appropriate furniture should be there in an office. For the clerical staff and customers to sit, proper furniture must be there. 

6. Information Services – 

Spread in the vast work of the institute, an office is a place for sharing information. The office should be the source and centre for providing information services, from where the need for coordination, control and confirmation is met. 

7. Working Conditions – 

Work conditions are created through time, convenience and arrangement. This includes the time off work in the office, availability of personnel and other related conditions.

(d) To promote the political team

The place where the business is registered in the name of the office is called a registered office.

The written records of the activities conducted in an office area are known as an official record.

Line organization is of 2 types.

An office is a place where the activities of any institute are conducted.

(c) It is not an art and science

The physical size and nature of large offices are bigger than in small offices.

An office where business for a particular geographical area is handled.

(a) It is in a straight line ranging from bottom to top

(d) All of the above

Employees work in an office.

The place from where the administrative and management work is operated is called Office.

Branch offices can be many, which are controlled by the head office.

Following things are needed to set up an office:

•  The selection of the office depends upon the size and nature of the business. 
• Transport facilities should also be given priority. 
• For the protection of customers, the office should be near the road, station or bus stand. 
• The furniture and mechanical types of equipment of an office should be in place 
• The clerical staff should be fully skilled and trained.

1. In a line office, all the orders and instructions are issued by only one person. Work is done according to that only. While in the staff office, the planning and working members/ staff are separate. 

2. No experts are appointed for giving suggestions in line office, while in the staff office, the experts are appointed as staff members. 

3. The salary of experts need not be given in line office, while money is spent on experts in the staff office.

Experts are appointed for a different group of actions and line heads with authority to issue orders to employees in relation to their specific actions. Clear lines of authority in this organisation structure reach every employee between several functional experts.

Committee office is an informal committee of the employees in which there are three or more persons, who are appointed or elected, and who meet in order to discuss various issues.

The information is collected from various places, various regional employees, subordinates and superiors and then it is systemized in either manual or digital format. Then the information collected is divided according to the work departments and thus each department receives its work. This process can also be done with a central action through different employees.

The principal office of an organization constituting the centre for administration and policy making.

The immediate subordinates.

It is a composition in which the person working is different from the person who plans. In this, the authority flows from top to bottom and in a straight line, it is called a staff office composition line. The head is the operational executive officer, whereas the staff members are experts.

Primary functions: 

1. Receiving information – 

Collection of information from various legal, regional employees, divisions and managers is the main function of an office. 

2. Recording and Preserving Records – 

Collected information is arranged in a physical or digital format. All the information is collected, recorded and effectively preserved in the office. There may also be different employees for the work, and in the event of less work, one employee can analyze as well as edit. 

3. Preservation of Business Assets – 

There are both physical and non-physical assets whose centralised work of examination is done by the office. The information related to the acquisition of these properties, depreciation, sales, etc. is kept in the office. 

4. Administrative Management Functions – 

Office has to perform administrative management functions also. To employ the accurate no. of employers, to analyze the wages of employees, allowances, labour, remuneration, etc. needs to be reckoned and payment of officers is also managed here. 

5. Finance Management – 

Since the chief controller of the company sits in the office, the responsibility of financial actions and distribution, administration, comes within the working area of the office and its employees.

Secondary Functions: 

1. Record of Inward and Outword Correspondence – 

Various kinds of correspondence keep coming in and flowing out. So, it becomes compulsory to record them. 

2. Communication – 

Officers in the office communicate messages to their subordinates. This takes place within the office, between different managers, departments, etc. 

3. Planning – 

Planning the various activities of daily, weekly, monthly, etc. schedules is done from the office. 

4. Coordination and Direction – 

Coordination and direction are mainly the functions of the managers who sit in the office.

Working conditions are created through time, convenience and arrangement. This includes the time off work in the office, availability of personnel and other conditions.

Primary functions of an office depend on its size and nature: 

• To collect information regarding the management and operation of the business. 
• Making and preserving the records of the information. 
• Analyzing and editing the information. 
• To make information useful.
• To analyze the assets of the company. 
• To work in relation to the management of the administration. 
• To manage the responsibility of financial actions and distribution.

• To receive information. 
• To preserve and record information.

The assigned workers work under the supervision of their immediate superior.

The equipment in an office depends upon its size and nature, but in a regular office, various types of equipment available are – computer. scanner, printer, punch machine, etc.

(c) In linear and staff organisation

It is a type of office, where the authoritative power works from top to bottom in a straight line. It works as communication like between the top level and lower level of the management, and all the orders and instructions are received and given to one person only.

In the office, there should be sufficient place, implementation of modern technology, furniture and also mechanical furnishings, etc.

• Line Office. 
• Linear and Staff office. 
• Committee office. 
• Functional office.

In an office, Advertisement department, Information department, Accounts department, Enquiry department, Planning department, etc., can be there.

On the basis of activities, offices are of 2 types.

A clerical person is appointed in the office for the collection, administration and conservation of records.

(c) Active office

• Doing calculative and statistical work. 
• Planning and implementing the daily, weekly and monthly activities of the office.