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PROJECT BOARD AUTHORIZES project INITIATION.

Project Board authorizes project initiation.

In INITIATING a PROJECT the justification of the project is examined and the project PLAN is CREATED.

In initiating a Project the justification of the project is examined and the project plan is created.

The RISK STRATEGIES are:

•  Risk TOLERANCE
•  Risk Appetite
•  Ongoing Activity
•  Avoid, Seek, NEUTRAL

The risk strategies are:

The activities are:

• Appoint the EXECUTIVE and project manager
• Prepare business CASE OUTLINE
• Select project APPROACH
• Plan Initiation stage

The activities are:

The activities are:

•  Authorize PROJECT closure
•  Authorize a stage or EXCEPTION plan
•  Authorize Initiation
•  Give AD – hoc SUPPORT
•  Authorize the project

The activities are:

The planning approaches are:

•  WORK based Planning
•  DELIVERABLE / PRODUCT planning.

The planning approaches are:

The PRINCE2 deliverables are:

•  Business CASE
•  END of stage report
•  PROJECT plan
•  Issue Log
•  Work package
•  RISK management plan

The prince2 deliverables are:

The ACTIVITIES are:

• Prepare PLANNED closure
• Prepare PREMATURE closure
• HANDOVER products
• EVALUATE projects
• Recommended project closure

The activities are:

The types are:

• COMPULSORY
• Not for profit
• External Project
• Evolving REQUIREMENTS
• Multi ORGANIZATION project

The types are:

• Revalidates the PROJECT
• KICK START the project
• OWNED by the BUSINESS

It is a set of notes about change REQUESTS, COMPLAINTS, concerns and problems sent by all PROJECT members.

It is a set of notes about change requests, complaints, concerns and problems sent by all project members.

QUALITY register is used to CONTAIN the DETAILS of all PLANNED quality activities, personnel involved and dates.

Quality register is used to contain the details of all planned quality activities, personnel involved and dates.

It is a table which is used to CONTAIN the RISKS that may threaten the GOAL of the project.

It is a table which is used to contain the risks that may threaten the goal of the project.

The PRINCE2 METHOD is used to address project MANAGEMENT through the four INTEGRATED ELEMENTS of principles processes, the project environment and themes.

The PRINCE2 method is used to address project management through the four integrated elements of principles processes, the project environment and themes.

PRINCE2 Theme is as follows:-

• BUSINESS CASE
• Progress
• Change
• RISKS
• Plans
• QUALITY
• Organization

Prince2 Theme is as follows:-

The principles are:

• Manage by stages
• FOCUS on products
• Manage by EXCEPTION
• TAILOR to suit the project environment
• Continued business justification
• LEARN from experience
• Defined roles and responsibilities

The principles are:

Users, Suppliers and BUSINESS Sponsors are the PRIMARY STAKEHOLDERS in a PRINCE2 project.

Users, Suppliers and Business Sponsors are the primary stakeholders in a PRINCE2 project.

The PURPOSE of a CHECKPOINT Report is to updates the project MANAGER on the STATUS of a Work Package.

The purpose of a Checkpoint Report is to updates the project Manager on the status of a Work Package.

The PRIMARY objective of the Quality Review Technique is to involve key INTERESTED PARTIES in promoting WIDER acceptance of the product.

The primary objective of the Quality Review Technique is to involve key interested parties in promoting wider acceptance of the product.

The purpose of the MANAGING PRODUCT DELIVERY process is to CONTROL the LINK between the Project Manager and the Team manager(s).

The purpose of the Managing Product Delivery process is to control the link between the Project Manager and the Team manager(s).

The OBJECTIVES are:

• To ensure there is authority to initiate, deliver and CLOSE the project
•  To ensure management direction and control are PROVIDED throughout the project and that the project REMAINS viable
•  PLANS for realizing post project benefits are managed and reviewed.

The objectives are:

During STARTING up a PROJECT.

During Starting up a Project.

EXECUTIVE is RESPONSIBLE for determining the Change AUTHORITY and change BUDGET.

Executive is responsible for determining the Change Authority and change budget.

During CONTROLLING a STAGE process the Work PACKAGE STATUS is reviewed.

During Controlling a Stage process the Work Package status is reviewed.

Project PRODUCT Description document defines the acceptance CRITERIA and roles for the project. This is created in the STARTING up a Project process and used during the Closing a Project process to HELP verify that the project has delivered to expectations.

Project Product Description document defines the acceptance criteria and roles for the project. This is created in the Starting up a Project process and used during the Closing a Project process to help verify that the project has delivered to expectations.

The PURPOSE of CONFIGURATION MANAGEMENT is to TRACK PRODUCTS.

The purpose of Configuration Management is to track products.

SENIOR User is RESPONSIBLE for DEFINING and verifying user REQUIREMENTS and expectations.

Senior User is responsible for defining and verifying user requirements and expectations.

Corporate or Program MANAGEMENT has the RESPONSIBILITY of setting PROJECT tolerances.

Corporate or Program management has the responsibility of setting project tolerances.

PROJECT SUPPORT MAINTAINS the QUALITY REGISTER.

Project support maintains the Quality Register.

Progress ADDRESSES the ONGOING VIABILITY of the DIFFERENT project plans.

Progress addresses the ongoing viability of the different project plans.

Product Checklist document CONTAINS the PLANNED and actual DATES for product APPROVAL and hand-over.

Product Checklist document contains the planned and actual dates for product approval and hand-over.

During MANAGING PRODUCT Delivery PROCESS CHECKPOINT REPORT is produced.

During Managing Product Delivery process Checkpoint Report is produced.

Managing PRODUCT Delivery PROCESS can be carried out WITHOUT using PRINCE2.

Managing Product Delivery process can be carried out without using PRINCE2.

PROJECT BOARD is RESPONSIBLE for COMMUNICATING with STAKEHOLDERS.

Project Board is responsible for communicating with stakeholders.

INITIATING a Project process triggers the REQUEST to DELIVER a project.

Initiating a Project process triggers the request to deliver a project.

The TWO types of progress CONTROLS provided by PRINCE2 are:–

1. Time-driven
2. Event-driven

The two types of progress controls provided by PRINCE2 are:–

Project ASSURANCE CONFIRMS STAGE and project progress against AGREED tolerances.

Project Assurance confirms stage and project progress against agreed tolerances.

EXECUTIVE is responsible for DRAFTING the OUTLINE BUSINESS CASE.

Executive is responsible for drafting the outline Business Case.

PROJECT Support RESPONSIBLE for producing a Product STATUS ACCOUNT.

Project Support responsible for producing a Product Status Account.

Managing Product Delivery ALLOWS non-PRINCE2 practices to be INTEGRATED into a PRINCE2 project environment when CREATING PRODUCTS.

Managing Product Delivery allows non-PRINCE2 practices to be integrated into a PRINCE2 project environment when creating products.

During MANAGING a Stage Boundary process the REQUEST to approve the NEXT Stage Plan is MADE.

During managing a Stage Boundary process the request to approve the next Stage Plan is made.

It performs:-

• SUPPORT project
•  ACCEPT RESULTS
•  Provides Management Approval

It performs:-

The process MODEL includes:-

•  Directing a project(DP)
•  Starting up a project(SU)
•  Initiating a project(IP)
•  Controlling a STAGE(CS)
•  MANAGING a project delivery(MP)
•  Managing a stage Boundary(SB)
•  Closing a Project(CP)

The process model includes:-

The Planning steps are:

• DESIGNING the PAL
•  Define the products
•  Identify Activities and DEPENDENCIES
•  Prepare Estimates
•  Prepare SCHEDULE
•  Document plan
•  Identify Risks

The Planning steps are:

The levels of plan are:

•  PROJECT Plan
•  Stage Plan
•  TEAM Plan
•  EXCEPTION Plan

The levels of plan are:

A plan DEFINES:

•  RISKS, Resources , COMMUNICATION
•  SCOPE, Budget, Schedule, QUALITY

A plan defines:

The key FEATURES are:

• Widely organized and understood
•  Can be applied to any project
•  Based on MANAGEMENT by exception
•  Invaluable diagnostic TOOL
•  Consistency and REUSABILITY in project work.

The key features are:

A project is a temporary ENDEAVOR that is UNIQUE with a definite start and an end TIME with a desired RESULT.

A project is a temporary endeavor that is unique with a definite start and an end time with a desired result.

PRINCE2 STANDS for PROJECT in controlled environment. It is a process based method which is USED for effective project management.

Prince2 stands for project in controlled environment. It is a process based method which is used for effective project management.