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P CARDs will be handled as expense ITEMS and will be loaded directly into the cardholder’s profile. The line item data LOADS into an expense report for processing in Workday. The P CARD charges will be brought in ELECTRONICALLY and will route as NEEDED.

P CARDs will be handled as expense items and will be loaded directly into the cardholder’s profile. The line item data loads into an expense report for processing in Workday. The P CARD charges will be brought in electronically and will route as needed.

You can LOCATE the PURCHASE ORDER under Find Purchase Order or View SUPPLIER.

You can locate the Purchase order under Find Purchase Order or View Supplier.

Yes, In Create Supplier Invoice or Supplier Workbench you can CLICK to the LEFT at the PLUS (+) to add additional lines with DIFFERENT SmartTags.

Yes, In Create Supplier Invoice or Supplier Workbench you can click to the left at the plus (+) to add additional lines with different SmartTags.

Yes, when you go to Supplier Workbench to LOCATE the PURCHASE ORDER you can choose 2 or more purchase order needed to complete the INVOICE process.

Yes, when you go to Supplier Workbench to locate the purchase order you can choose 2 or more purchase order needed to complete the invoice process.

Yes.

Yes.

No, the AP CLERK would NEED to do the research to see the balance on the PO, once you’ve seen that the FUND are depleted

No, the AP clerk would need to do the research to see the balance on the PO, once you’ve seen that the fund are depleted

The INVOICE date is GOING to be the RECEIVED date that AP received it for PROCESSING.

The invoice date is going to be the received date that AP received it for processing.

YES, you can create the INVOICE and then create the PREPAID amortization schedule.

Yes, you can create the invoice and then create the prepaid amortization schedule.

YES, if you are out for a few days or weeks you can DELEGATE your WORK to whom you choose. 

Yes, if you are out for a few days or weeks you can delegate your work to whom you choose. 

Yes, the approval BUSINESS PROCESS is BASED on the SMARTTAG.

Yes, the approval business process is based on the SmartTag.

Yes, there is a BUILT in COMPARE that will not allow you to PROCESS the same invoice number twice.

Yes, there is a built in compare that will not allow you to process the same invoice number twice.

No, it is required for the COST CENTER manager to approve the INVOICE. If you FORGET to attach the document you can always go back into the invoice and edit.

No, it is required for the cost center manager to approve the invoice. If you forget to attach the document you can always go back into the invoice and edit.

Yes, STUDENT and Employee travel will be processed through the expense module. Invoices received with vendor travel EXPENSES will be process by ACCOUNTS PAYABLE.

Yes, Student and Employee travel will be processed through the expense module. Invoices received with vendor travel expenses will be process by Accounts Payable.

Yes, they will be handled VIA Request Ad Hoc Goods or SERVICES. Please remember that you will need to select a REQUISITION type of “Payment Request” to route it properly for PROCESSING. Proper attachment documentation is also REQUIRED.

Yes, they will be handled via Request Ad Hoc Goods or Services. Please remember that you will need to select a requisition type of “Payment Request” to route it properly for processing. Proper attachment documentation is also required.

YES, ALWAYS attach the supplier INVOICE at all times.

Yes, always attach the supplier invoice at all times.

No.

No.

No, after you create the invoice WORKDAY will automatically ROUTE the invoice to the APPROPRIATE DEPARTMENT for approval.

No, after you create the invoice Workday will automatically route the invoice to the appropriate department for approval.

YES, you can GO into FIND POSSIBLE DUPLICATES.

Yes, you can go into Find Possible Duplicates.

You can cancel if the invoice is in DRAFT STATUS and the person awaiting ACTION can SEND the invoice back before the APPROVAL.

You can cancel if the invoice is in draft status and the person awaiting action can send the invoice back before the approval.

You can FIND any INFORMATION about the SUPPLIER in VIEW Supplier.

You can find any information about the supplier in View Supplier.

The payment HISTORY can be FOUND under FIND SUPPLIER Invoices or View Supplier.

The payment history can be found under Find Supplier Invoices or View Supplier.

No, WORKDAY will REPLACE I# with SUPPLIER# which will START with SUPP_INV that

No, Workday will replace I# with supplier# which will start with SUPP_INV that