Solve : Combining Outlook Contacts from Multiple Users?

1.	Solve : Combining Outlook Contacts from Multiple Users?
Answer» Hi Guys, I have a situation in my office that I need some help with. We have 6 users that we want to combine all of our contacts into one master user list that all of us can use. Does anyone know how to do that? Thanks in advance for your help... DavidI know this is not what you wanted to hear, but: Combining Outlook Contacts from Multiple UsersFrom Outlook help files... About public folders Public folders is a feature of Microsoft Exchange Server that provides an effective way to collect, organize, and share information with others in an organization. Typically, public folders are used by project teams or user groups to share information on a common area of interest. When you are connected to your Exchange server, folders labeled "Public Folders" appear in the Microsoft Outlook Folder List. You can manage these folders from Outlook. Public folders can contain any type of Outlook folder item such as messages, appointments, contacts, tasks, journal entries, notes, forms, files, and postings. You can also create a shortcut to any public folder and save the shortcut to the Outlook Bar or Favorites folder. Things you can do with public folders include: Post information on an electronic bulletin board A bulletin board allows you to participate in online discussions. Each topic can be stored in its own folder with its own access permissions. A bulletin board can be unmoderated, making it similar to an Internet newsgroup for which everyone has permission to read and post information. A bulletin board can also be moderated by an assigned person who receives users items and decides which ones to post. You can work with posted information in the following ways: Once the online discussion is started, you can post a reply in the public folder for the group to read. If you don't want the entire group to read your reply, you can reply DIRECTLY to the person who posted the information, or forward posted information to only the recipients you select. To use a public folder as a bulletin board, the folder must be able to store e-mail messages. Share Outlook items in a calendar, contact list, or task list Share a calendar to keep track of meetings, events, holidays, vacation time, and project deadlines that affect the group. Share a contact list to make NAMES, job titles, addresses, and phone numbers available to the group. Share a task list to keep track of each MEMBER's progress on a project the group is working on. Share files Open a file in a public folder to read or update the file or to quickly browse through a series of files. Start a new Microsoft Office file from the public folder and be able to use commands and tools from other programs WITHOUT leaving Outlook. Use Windows Explorer to copy an existing file from another program to a public folder without having to open the file's program. Post a file to a public folder without exiting the program used to create the file. For example, you might want to post a quarterly sales report you just updated in a Microsoft Excel workbook so the group can quickly view the latest information. If you want to share files that are frequently read or updated by others, you must have the program the file was saved in set up on your computer. When you copy a file from Windows Explorer or post a file from another Office program that is open to a public folder, the original file remains where it is stored. CHANGES to the copied or posted file in the public folder don't affect the original file. Determine folder access through permissions Alan <>< Alan, your info is about sharing Outlook calendars, Contacts, Tasks, etc., where Outlook is being used with/on an Exchange server. It does not pertain to what davidg47 wants to do, Combine Outlook Contacts from Multiple Users. The combining point is the essence of his question, and I believe he'll have to manually achieve this task. Quote from: soybean on March 13, 2008, 10:31:31 AM Alan, your info is about sharing Outlook calendars, Contacts, Tasks, etc., where Outlook is being used with/on an Exchange server. It does not pertain to what davidg47 wants to do, Combine Outlook Contacts from Multiple Users. The combining point is the essence of his question, and I believe he'll have to manually achieve this task. Opps! My bad D**n trifocals Alan <>< http://www.4team.biz/ Look at v-sync and vcard. They let you import and export contacts to Vcards. davidg47, here's a technique you might try using to make your task easier. I haven't tried it but I can't see why it wouldn't work. From each of the computers you're working with, export Contacts to a CSV file. Then, open all those CSV files in one Excel file and sort them, remove duplicates, etc. When finished with that step, save the file to a new CSV file and then import it into Outlook. I think I'd use one machine to test the import of the final CSV file. And, on that machine, I'd back up file Outlook data to a .pst file before doing this import. Perhaps the vcard tool Spoiler mentioned could be used in the same way as my CSV procedure.

Answer»

Hi Guys,

I have a situation in my office that I need some help with. We have 6 users that we want to combine all of our contacts into one master user list that all of us can use.

Does anyone know how to do that?

Thanks in advance for your help...

DavidI know this is not what you wanted to hear, but: Combining Outlook Contacts from Multiple UsersFrom Outlook help files...

About public folders
Public folders is a feature of Microsoft Exchange Server that provides an effective way to collect, organize, and share information with others in an organization. Typically, public folders are used by project teams or user groups to share information on a common area of interest. When you are connected to your Exchange server, folders labeled "Public Folders" appear in the Microsoft Outlook Folder List. You can manage these folders from Outlook. Public folders can contain any type of Outlook folder item such as messages, appointments, contacts, tasks, journal entries, notes, forms, files, and postings. You can also create a shortcut to any public folder and save the shortcut to the Outlook Bar or Favorites folder.

Things you can do with public folders include:

Post information on an electronic bulletin board

A bulletin board allows you to participate in online discussions. Each topic can be stored in its own folder with its own access permissions.
A bulletin board can be unmoderated, making it similar to an Internet newsgroup for which everyone has permission to read and post information.
A bulletin board can also be moderated by an assigned person who receives users items and decides which ones to post.
You can work with posted information in the following ways:
Once the online discussion is started, you can post a reply in the public folder for the group to read.

If you don't want the entire group to read your reply, you can reply DIRECTLY to the person who posted the information, or forward posted information to only the recipients you select.

To use a public folder as a bulletin board, the folder must be able to store e-mail messages.

Share Outlook items in a calendar, contact list, or task list

Share a calendar to keep track of meetings, events, holidays, vacation time, and project deadlines that affect the group.
Share a contact list to make NAMES, job titles, addresses, and phone numbers available to the group.
Share a task list to keep track of each MEMBER's progress on a project the group is working on.
Share files

Open a file in a public folder to read or update the file or to quickly browse through a series of files.
Start a new Microsoft Office file from the public folder and be able to use commands and tools from other programs WITHOUT leaving Outlook.
Use Windows Explorer to copy an existing file from another program to a public folder without having to open the file's program.
Post a file to a public folder without exiting the program used to create the file. For example, you might want to post a quarterly sales report you just updated in a Microsoft Excel workbook so the group can quickly view the latest information.
If you want to share files that are frequently read or updated by others, you must have the program the file was saved in set up on your computer. When you copy a file from Windows Explorer or post a file from another Office program that is open to a public folder, the original file remains where it is stored. CHANGES to the copied or posted file in the public folder don't affect the original file.

Determine folder access through permissions

Alan <><
Alan, your info is about sharing Outlook calendars, Contacts, Tasks, etc., where Outlook is being used with/on an Exchange server. It does not pertain to what davidg47 wants to do, Combine Outlook Contacts from Multiple Users. The combining point is the essence of his question, and I believe he'll have to manually achieve this task. Quote from: soybean on March 13, 2008, 10:31:31 AM

Alan, your info is about sharing Outlook calendars, Contacts, Tasks, etc., where Outlook is being used with/on an Exchange server. It does not pertain to what davidg47 wants to do, Combine Outlook Contacts from Multiple Users. The combining point is the essence of his question, and I believe he'll have to manually achieve this task.

Opps! My bad D**n trifocals

Alan <>< http://www.4team.biz/

Look at v-sync and vcard. They let you import and export contacts to Vcards.

davidg47, here's a technique you might try using to make your task easier. I haven't tried it but I can't see why it wouldn't work. From each of the computers you're working with, export Contacts to a CSV file. Then, open all those CSV files in one Excel file and sort them, remove duplicates, etc. When finished with that step, save the file to a new CSV file and then import it into Outlook.

I think I'd use one machine to test the import of the final CSV file. And, on that machine, I'd back up file Outlook data to a .pst file before doing this import.

Perhaps the vcard tool Spoiler mentioned could be used in the same way as my CSV procedure.

Solve : Combining Outlook Contacts from Multiple Users?

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