Solve : How do I change folder permissions for all Outlook folders??

1.	Solve : How do I change folder permissions for all Outlook folders??
Answer» I work for a company where some of the Outlook users have over 100 personal folders in their Outlook folder VIEW. When I want to change the folder permissions on each of those folders, I have to do each folder individually. With over 1800 users in the firm...well, you get the picture. It takes me hours when ONE user requests a permissions change on each of their folders. I've heard there is a Microsoft utility that will allow me to go in and make permission changes to all of the folders in a user's Folder List in outlook universally instead of individually. Has anyone else heard of this utility, and can you let me know what it's called and where to locate it? The easy option would be for me to just provide access across the board using Active Directory, but this isnt really an option as this would mean full access is provided. Some users only want to provide other users with access to specific folders only and not full access to everything. As a lot of the users are lawyers theyre not prepared to do it themselves, even after we show them how its done. This puts a lot of strain on our 1st Line Support crew. Any help would be greatly appreciated I have also had this issue and we are using Exchange 5.5 with Outlook 2000. I also was told a while ago about a way to make it easier, but I dont recall the name of the utility. Problem we had also wa sthat Exchange 5.5 is no longer supported by MS, we were told to upgrade to a newer exchange, then MS engineers would help us... go figure $$$$ talks and old versions walk. Fortunately we have trained our employees not to create the mess that you are up against. We have public files and folders, but have better control over it, but we did have one user however who is a dietician who decided to lock out her own manager out of a tree of folders by accident, and then could not grant access to the folder and tree again, causing a bunch of folders to become inaccessible to even the administrative level. Some bug in Exchange 5.5 allowed for this to happen. Our fix was a australian programmer who posted a fix and via paypal purchase to RESOLVE this for $20. Far cheaper than microsofts solution to upgrade to a newer version of exchange before we would be supported then deal with this issue. The fix reset the permissions somehow for the folders back to accessible via the domain admin. After this fiasco, permissions were altered to avoid her doing this ever again. Cant wait to upgrade away from Exchange 5.5 DaveWouldn't Group Policy Editor do the job ? ?CLAWS, you use Outlook on a Exchange server, right? Otherwise, I believe you wouldn't be asking this question. Perhaps you assumed the forum viewers would recognize that fact, but stating rather than implying it would probably have been best. Quote from: soybean on January 26, 2008, 02:43:11 PM CLAWS, you use Outlook on a Exchange server, right? Otherwise, I believe you wouldn't be asking this question. Perhaps you assumed the forum viewers would recognize that fact, but stating rather than implying it would probably have been best. I dont understand your response, the tone of your post comes across as a sort of reprimand. Have I done something wrong? In any case, the firm I work for does use an exchange server for outlook, but I dont know how making changes on exchange server will solve the dilemma I have posted. I am not sure if you have misunderstood my initial post but Ill try and make it simpler - I work for a law firm. One of our lawyers has 100+ personal folders in their outlook inbox. The lawyer in question has their secretary setup as a delegate to give her access to Inbox, Calendar etc. However the lawyer is having to setup individual permissions for certain folders (out of the personal 100+). The lawyer happens to be a major director in the firm who does not have time to sit there and create the permissions individually for the 50 folders that the secretary needs access to. Therefore the job falls to our IT Service Desk to setup the permissions out of hours. This is not fair on the IT Service Desk but at the same time we cant tell the director/lawyer to do it himself. Therefore just to reiterate, I would like to know if there is a simpler way to setup the permissions as opposed to going through the following process for each of the 50 folders that the secretary needs access to - Right Click > Properties > Permissions etc If there is a way to do this via the exchange server I am all ears, as it would most certainly relieve the pressure from our IT Service Desk. I was searching on the internet not long ago and came across an article that said that a certain version of outlook produces a dialog box listing all default and personal folders. You can set the type of permission you want and then place a tick next to each of the folders. Is this true? Apologies if the above was a bit vague, but try as I might I am unable to find that same article on the net, otherwise I would have linked to it for you guys.Quote from: CLAWS on January 28, 2008, 02:17:50 AM Quote from: soybean on January 26, 2008, 02:43:11 PM CLAWS, you use Outlook on a Exchange server, right? Otherwise, I believe you wouldn't be asking this question. Perhaps you assumed the forum viewers would recognize that fact, but stating rather than implying it would probably have been best. I dont understand your response, the tone of your post comes across as a sort of reprimand. Have I done something wrong? I merely intended to point out that the Exchange ENVIRONMENT is a key factor here. Outlook users, such as me, who use Outlook but not in an Exchange server environment simply never ENCOUNTER such issues as the setting of permissions you're talking about because that's we don't share any Outlook folders. Outlook folders can't be shared with others when Outlook is used on a single computer that is not on an Exchange server. So, anyway, sorry but I don't know whether there's a way to speed up the process for you. Perhpas someone else will have some thoughts on this. Hi Soybean, Apologies if my response to your post came across as aggressive, my bad for misunderstanding. I think I might have found something though - http://www.mrhtech.com/Software/EPM/ Yes, looks like you may have found a good solution. Hope it works well for you. Thanks for sharing that info.

Answer»

I work for a company where some of the Outlook users have over 100 personal folders in their Outlook folder VIEW. When I want to change the folder permissions on each of those folders, I have to do each folder individually.

With over 1800 users in the firm...well, you get the picture. It takes me hours when ONE user requests a permissions change on each of their folders.

I've heard there is a Microsoft utility that will allow me to go in and make permission changes to all of the folders in a user's Folder List in outlook universally instead of individually.

Has anyone else heard of this utility, and can you let me know what it's called and where to locate it?

The easy option would be for me to just provide access across the board using Active Directory, but this isnt really an option as this would mean full access is provided. Some users only want to provide other users with access to specific folders only and not full access to everything. As a lot of the users are lawyers theyre not prepared to do it themselves, even after we show them how its done. This puts a lot of strain on our 1st Line Support crew.

Any help would be greatly appreciated I have also had this issue and we are using Exchange 5.5 with Outlook 2000. I also was told a while ago about a way to make it easier, but I dont recall the name of the utility. Problem we had also wa sthat Exchange 5.5 is no longer supported by MS, we were told to upgrade to a newer exchange, then MS engineers would help us... go figure $$$$ talks and old versions walk.

Fortunately we have trained our employees not to create the mess that you are up against. We have public files and folders, but have better control over it, but we did have one user however who is a dietician who decided to lock out her own manager out of a tree of folders by accident, and then could not grant access to the folder and tree again, causing a bunch of folders to become inaccessible to even the administrative level. Some bug in Exchange 5.5 allowed for this to happen. Our fix was a australian programmer who posted a fix and via paypal purchase to RESOLVE this for $20. Far cheaper than microsofts solution to upgrade to a newer version of exchange before we would be supported then deal with this issue. The fix reset the permissions somehow for the folders back to accessible via the domain admin. After this fiasco, permissions were altered to avoid her doing this ever again.

Cant wait to upgrade away from Exchange 5.5

DaveWouldn't Group Policy Editor do the job ? ?CLAWS, you use Outlook on a Exchange server, right? Otherwise, I believe you wouldn't be asking this question. Perhaps you assumed the forum viewers would recognize that fact, but stating rather than implying it would probably have been best. Quote from: soybean on January 26, 2008, 02:43:11 PM

CLAWS, you use Outlook on a Exchange server, right? Otherwise, I believe you wouldn't be asking this question. Perhaps you assumed the forum viewers would recognize that fact, but stating rather than implying it would probably have been best.

I dont understand your response, the tone of your post comes across as a sort of reprimand. Have I done something wrong?

In any case, the firm I work for does use an exchange server for outlook, but I dont know how making changes on exchange server will solve the dilemma I have posted.

I am not sure if you have misunderstood my initial post but Ill try and make it simpler -

I work for a law firm. One of our lawyers has 100+ personal folders in their outlook inbox. The lawyer in question has their secretary setup as a delegate to give her access to Inbox, Calendar etc. However the lawyer is having to setup individual permissions for certain folders (out of the personal 100+).

The lawyer happens to be a major director in the firm who does not have time to sit there and create the permissions individually for the 50 folders that the secretary needs access to. Therefore the job falls to our IT Service Desk to setup the permissions out of hours. This is not fair on the IT Service Desk but at the same time we cant tell the director/lawyer to do it himself.

Therefore just to reiterate, I would like to know if there is a simpler way to setup the permissions as opposed to going through the following process for each of the 50 folders that the secretary needs access to -

Right Click > Properties > Permissions etc

If there is a way to do this via the exchange server I am all ears, as it would most certainly relieve the pressure from our IT Service Desk.

I was searching on the internet not long ago and came across an article that said that a certain version of outlook produces a dialog box listing all default and personal folders. You can set the type of permission you want and then place a tick next to each of the folders. Is this true?

Apologies if the above was a bit vague, but try as I might I am unable to find that same article on the net, otherwise I would have linked to it for you guys.Quote from: CLAWS on January 28, 2008, 02:17:50 AM

Quote from: soybean on January 26, 2008, 02:43:11 PM
CLAWS, you use Outlook on a Exchange server, right? Otherwise, I believe you wouldn't be asking this question. Perhaps you assumed the forum viewers would recognize that fact, but stating rather than implying it would probably have been best.

I dont understand your response, the tone of your post comes across as a sort of reprimand. Have I done something wrong?

I merely intended to point out that the Exchange ENVIRONMENT is a key factor here. Outlook users, such as me, who use Outlook but not in an Exchange server environment simply never ENCOUNTER such issues as the setting of permissions you're talking about because that's we don't share any Outlook folders. Outlook folders can't be shared with others when Outlook is used on a single computer that is not on an Exchange server.

So, anyway, sorry but I don't know whether there's a way to speed up the process for you. Perhpas someone else will have some thoughts on this.
Hi Soybean,

Apologies if my response to your post came across as aggressive, my bad for misunderstanding.

I think I might have found something though -

http://www.mrhtech.com/Software/EPM/ Yes, looks like you may have found a good solution. Hope it works well for you. Thanks for sharing that info.

Solve : How do I change folder permissions for all Outlook folders??

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