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Mail Merge is used to create a set of documents, such as forms, letters, or labels carrying similar content but addressed to different people. This helps in sending the same kind of information to different persons.

(c) Data source

Graphics are inserted in word document through Clip Art

Use table templates: 

You can use table templates to insert a table that is based on a * gallery of preformatted tables. Table templates contain sample data to help you visualize what the table will look like when you add your data. 

1. Click where you want to insert a table. 

2. On the Insert tab, in the Tables group, click Table, point to Quick Tables, and then click the template that you want. 

3. Replace the data in the template with the data that you want.  

Use the Table menu 

• Click where you want to insert a table.
• On the Insert tab, in the Tables group, click Table, and then, under Insert Table, drag to select the number of rows arid columns that you want.

(a) Slide Design

Animation refers to the special sound or visual effects that are added to the text as well as other objects in slides in a presentation.

(a) 4 head arrow

(c) A method of moving items on a slide

You will use AutoFit feature:

While adding text in a document, the text of each line appears uniformly at an equal distance from the left margin of the page by default. Such a uniform setting of the text with respect to page margins is called alignment.

A document in the MS-Word window has the following components:

(c) To quickly jump to specific location in document

For moving slide to previous slide PgUp.

MS Word has two options to correct the spelling and grammatical mistake(s) of a document. First is autocorrect, which automatically corrects the spellings and grammatical mistake of a document. Second, select Review > Spelling and Grammar. Word will start correcting spelling and grammatical mistake(s) from the beginning of the document, if some part of the document is selected, it will correct the errors of that part only. You may choose appropriate options.

Press, Ctrl + S or click File > Save As.

(a) Page Orientation

(c) Press Esc to disable

10 is the maximum number of lines you can set for a drop cap.

Mail merge is a tool which allows you to create letters, mailing labels, and envelopes by linking a main (common) document to a set of data or data source. The main document is linked to the data source by common fields of data, called merge fields. You can create your own merge fields, specific to your data source, or you can use a predefined set provided by Word.

For example, in a letter, your main document would be the letter informing the person they have won money, or their car is due in for an oil change. The data source is where the fields of information on each client receiving the letter are located. The data source would contain names, addresses, account numbers, date of last service, etc.

If you were printing envelopes or address labels, the main document would be the envelopes or the sheet with labels on it; the data source would be the addresses that are to be placed on these envelopes or labels of sheets. 

(i) The mail merge process entails the following overall steps:

Set up the main document. The main document contains the text and graphics that are the same for each version of the merged document — 

for example, the return address in a letter.

Connect the document to a data source. A data source is a file that contains the information to be merged into a document.

For example, the names and addresses of the recipients of a letter. 

Refine the list of recipients or items. Microsoft Word generates a copy of the main document for each recipient or item in your data file. If you want to generate copies for only certain items in your data file, you can choose which items (or records) to include.

Add placeholders, called mail merge fields, to the document. When you perform the mail merge, the mail merge fields are filled with information from your data file.

Preview, change individual documents, and complete the merge. You can preview each copy of the document before you print the whole set. And you can change individual copies of the document.

(c) Superscript

(a) Alt+Ctrl+C

(d) Applies italic format to selected text

(c) Format menu

(b) Office Vista

A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.

A presentation program is a software package used to display information in the form of a slide show. It has three major functions: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images, and a slideshow system to display the content.

(i) The Key Elements of a Presentation:  

• Context
• Presenter
• Audience
• Message
• Reaction
• Method
• Impediments

(ii) Uses of PowerPoint presentation: 

• Create a Children’s Book or a Comic
• Make Your Own Vision Board
• A Handy Vector Graphics Editor
• Chart Your Family Tree

The Effects option provides us five types of Effects, which when applied show the following results: 

1. Capitals: 

Converts the selected text to Uppercase, 

e.g. INDIA IS A GREATEST COUNTRY 

2. Lowercase: 

Converts the selected text to Lowercase, 

e.g. india is a greatest country. 

3. Capitalize each word:

Changes the first character of every word to Uppercase, 

e.g.. India Is A Greatest Country

4. Sentence case:

Converts the first letter capital of selected text and remaining letter or words into lower case.

e.g. India is a greatest country .

5. tOGGLE case: 

Converts given case into opposite. 

Eg. iNDIA iS a gREATEST COUNTRY

(d) Superscript

(b) It activates the rectangular selection

PowerPoint has an Auto Content Wizard that can help you create your presentation. After you choose the type of presentation you want to create, the wizard uses the information you provide to help you create a presentation. You will replace the text with your own words. Presentations created with the Auto Content Wizard include suggestions on where to put different kinds of information and how to organize it into an effective presentation format.

(i) To use Auto Content Wizard 

• Open PowerPoint.
• Click on from Auto Content Wizard in the Task Pane. if the Task Pane is not visible, click on View’ from the menubar and then click on Task Pane.
• Follow the instructions in the wizard and make your choices or provide information when asked.
• When the wizard is completed – finish the presentation by filling in the slides with text and images.

F7 function key activates the speller

(d) From File menu choose Close submenu

Clipboard is a temporary storage area, and it is used to store cut/copy text and graphics and these cut/copy text and graphics are used for pasting/copying elsewhere

Auto correct feature looks for typing errors and corrects them automatically

3 is the default number of lines to drop for drop cap.

(c) Header and footer

(b) Paragraph

(a) Insert the symbol or type the text in a Word document first. Then, select the text or symbol and go to the AutoCorrect dialog box.

(a) Save As dialog box

Symbol a degree sign, greater than or equal to, or a Greek letter.

(b)  Subdual

(d) All the above

The distance between the text boundary and the page margin is indent and the process of doing this is called indentation.

First select the whole paragraph, then click arrow in the Paragraph group. A paragraph formatting dialog box will appear. Click spinners for Line Spacing, as desired.

(d) Two parts

To get to the ‘Symbol’ dialog box, click on the insert menu and choose ‘Symbol’.

(b) Ctrl + A

(d) You can set different header and footer for last page of a section.

(a) unassigned

(d) Ctrl + F12

Cut: Ctrl + X;

Copy: Ctrl + C;

Paste: Ctrl + V.