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The following are the steps for CONFIGURING manual bank statement:-

STEP1: Create ACCOUNT symbols for the main bank and the sub accounts.
Step2: Assign accounts to account symbols.
Step3: Create keys for posting RULES.
Step4: Define posting rules.
Step5: Create business transaction and assign posting rule.
Step6: Define variant for Manual Bank statement.

The following are the steps for configuring manual bank statement:-

Step1: Create account symbols for the main bank and the sub accounts.
Step2: Assign accounts to account symbols.
Step3: Create keys for posting rules.
Step4: Define posting rules.
Step5: Create business transaction and assign posting rule.
Step6: Define variant for Manual Bank statement.

In the VARIANT for check DEPOSIT we need to SET up the following

a) fields document number ( which is the INVOICE number).
b) AMOUNT.
c) Short description of the customer.

The document number and the invoice amount acts as the clearing basis.

In the variant for check deposit we need to set up the following

a) fields document number ( which is the invoice number).
b) amount.
c) Short description of the customer.

The document number and the invoice amount acts as the clearing basis.

The FOLLOWING are the steps for configuring check deposit:-

STEP1: Create account symbols for the main bank and incoming check account.
Step2: Assign accounts to account symbols.
STEP3: Create keys for posting rules.
Step4: Define posting rules.
Step5: Create BUSINESS transactions and assign posting rule.
Step6: Define variant for check deposit.

The following are the steps for configuring check deposit:-

Step1: Create account symbols for the main bank and incoming check account.
Step2: Assign accounts to account symbols.
Step3: Create keys for posting rules.
Step4: Define posting rules.
Step5: Create business transactions and assign posting rule.
Step6: Define variant for check deposit.

The bank reco typically follows the below procedure:

First, the payment made to a VENDOR is POSTED to an interim bank CLEARING account. SUBSEQUENTLY, while performing reconciliation, an entry is posted to the Main Bank account. You can do bank reconciliation either manually or ELECTRONICALLY.

The bank reco typically follows the below procedure:

First, the payment made to a Vendor is posted to an interim bank clearing account. Subsequently, while performing reconciliation, an entry is posted to the Main Bank account. You can do bank reconciliation either manually or electronically.

Generally DOCUMENT date is CONFIGURED in the payment TERM as a default for BASE LINE date.

Generally document date is configured in the payment term as a default for base line date.

There are 4 options AVAILABLE:-

1. No DEFAULT.
2.  Posting DATE.
3. Document date.
4.  ENTRY date.

There are 4 options available:-

It depends on the CONFIGURATION setting in the special GL INDICATOR A. If the “RELEVANT to credit limit” indicator is SWITCHED on in the Special GL indicator A the advances will be relevant for credit CHECK, otherwise it will not be relevant.

It depends on the configuration setting in the special GL indicator A. If the “Relevant to credit limit” indicator is switched on in the Special GL indicator A the advances will be relevant for credit check, otherwise it will not be relevant.

Any change you make to the RECONCILIATION account is prospective and not retrospective. The OLD items and balances do not REFLECT the NEW account only the new TRANSACTIONS reflect the account.

Any change you make to the reconciliation account is prospective and not retrospective. The old items and balances do not reflect the new account only the new transactions reflect the account.

YES. Reconciliation account can be CHANGED in the vendor MASTER provided that the authority to change has been configured. Normally we should not change the reconciliation account.

Yes. Reconciliation account can be changed in the vendor master provided that the authority to change has been configured. Normally we should not change the reconciliation account.

Payment TERMS for Vendor MASTER can be maintained at TWO places i.e. in the accounting VIEW and the PURCHASING view.

Payment terms for Vendor master can be maintained at two places i.e. in the accounting view and the purchasing view.

The payment term in the ACCOUNTING view of the CUSTOMER master comes into picture if the TRANSACTION originates from the FI module. If an FI INVOICE is posted (FB70) to the customer, then the payment terms is defaulted from the accounting view of the customer master. The payment term in the sales view of the customer master comes into picture if the transaction originates from the SD module. A sales order is created in the SD module. The payment terms are defaulted in the sales order from the sales view of the customer master.

The payment term in the accounting view of the customer master comes into picture if the transaction originates from the FI module. If an FI invoice is posted (FB70) to the customer, then the payment terms is defaulted from the accounting view of the customer master. The payment term in the sales view of the customer master comes into picture if the transaction originates from the SD module. A sales order is created in the SD module. The payment terms are defaulted in the sales order from the sales view of the customer master.

Payment terms for customer master can be maintained at TWO PLACES i.e. in the accounting VIEW and the sales view of the vendor master RECORD.

Payment terms for customer master can be maintained at two places i.e. in the accounting view and the sales view of the vendor master record.

It is attached to the PAYMENT METHOD per COMPANY CODE.

It is attached to the payment method per company code.

Yes. Posting period VARIANT can be ASSIGNED to more than ONE company CODE.

Yes. Posting period variant can be assigned to more than one company code.

In transaction code OB52 click on new entries and maintain an interval or a SINGLE GL code for the account TYPE S with the posting PERIOD variant. If the GL codes are not in sequence then you need to maintain further entries for the posting period variant and account type S.

In transaction code OB52 click on new entries and maintain an interval or a single GL code for the account type S with the posting period variant. If the GL codes are not in sequence then you need to maintain further entries for the posting period variant and account type S.

Yes. It is POSSIBLE to KEEP open the FI posting period only for CERTAIN GL codes.

Yes. It is possible to keep open the FI posting period only for certain GL codes.

YES. It is POSSIBLE to GENERATE a FORM AUTOMATICALLY.

Yes. It is possible to generate a form automatically.

Yes. It is POSSIBLE to print the financial STATEMENT VERSION on a SAPscript form.

Yes. It is possible to print the financial statement version on a SAPscript form.

In the financial statement version the most important functionality AVAILABLE is the debit credit shift. This is more important in case of Bank OVERDRAFT accounts which can have a debit balance or a credit balance. Thus in case of a debit balance you WOULD require the overdraft account to be shown on the Asset side. In case of credit balance you would require the account to be shown on the LIABILITY side.

In the financial statement version the most important functionality available is the debit credit shift. This is more important in case of Bank overdraft accounts which can have a debit balance or a credit balance. Thus in case of a debit balance you would require the overdraft account to be shown on the Asset side. In case of credit balance you would require the account to be shown on the Liability side.

The balance in a GR/IR account is basically because of 2 main types of TRANSACTIONS:-

Goods DELIVERED but invoice not received: Here the Goods RECEIPT is made but no invoice has yet been received from the vendor. In such a scenario GR/IR account will have a credit balance.

Invoiced received but goods not delivered : Here the Invoice is received from the vendor and accounted for, but goods have not been received. In such a scenario GR/IR account will have a debit balance. The GR/IR account would contain the net VALUE of the above TWO types of transactions. The GR/IR regrouping program analyses the above transactions and regroups them to the correct adjustment account. The balance on account of first transactions will be regrouped to another liability account and the balance on account of second transactions will be regrouped to an asset account.

The balance in a GR/IR account is basically because of 2 main types of transactions:-

Goods delivered but invoice not received: Here the Goods receipt is made but no invoice has yet been received from the vendor. In such a scenario GR/IR account will have a credit balance.

Invoiced received but goods not delivered : Here the Invoice is received from the vendor and accounted for, but goods have not been received. In such a scenario GR/IR account will have a debit balance. The GR/IR account would contain the net value of the above two types of transactions. The GR/IR regrouping program analyses the above transactions and regroups them to the correct adjustment account. The balance on account of first transactions will be regrouped to another liability account and the balance on account of second transactions will be regrouped to an asset account.

Once the company CODE is live(REAL time transactions have STARTED) this check box HELPS prevents deletion of many programs ACCIDENTALLY. This check box is activated just before go live.

Once the company code is live(real time transactions have started) this check box helps prevents deletion of many programs accidentally. This check box is activated just before go live.

Number RANGE is to be CREATED in the production client. You can TRANSPORT it also by way of REQUEST but CREATING in the production client is more advisable.

Number range is to be created in the production client. You can transport it also by way of request but creating in the production client is more advisable.

This value comes from the SORT key ENTERED in the Gl MASTER RECORD.

This value comes from the Sort key entered in the Gl master record.

The Gl Account must be managed as an ‘OPEN item management’ . This checkbox is there in the General Ledger Master Record called Open Item Management. It helps you to manage your accounts in terms of cleared and UNCLEARED items. A TYPICAL EXAMPLE would be GR/IR Account in SAP (Goods Received/Invoice Received Account).

The Gl Account must be managed as an ‘open item management’ . This checkbox is there in the General Ledger Master Record called Open Item Management. It helps you to manage your accounts in terms of cleared and uncleared items. A typical example would be GR/IR Account in SAP (Goods Received/Invoice Received Account).

YES it is possible. In the document type DEFINITION of GL, you NEED to ATTACH a different exchange rate type.

Yes it is possible. In the document type definition of GL, you need to attach a different exchange rate type.

The default EXCHANGE rate type PICKED up for all SAP TRANSACTIONS is M (AVERAGE rate).

The default exchange rate type picked up for all SAP transactions is M (average rate).

Validations/Substitutions in SAP are defined for each functional area e.g. FI-GL, Assets, CONTROLLING etc at the FOLLOWING LEVELS

1.  Document level
2.  Line item level

These NEED to be specifically activated and setting them up are complex and done only when it is really needed. Often help of the technical team is TAKEN to do that.

Validations/Substitutions in SAP are defined for each functional area e.g. FI-GL, Assets, Controlling etc at the following levels

These need to be specifically activated and setting them up are complex and done only when it is really needed. Often help of the technical team is taken to do that.

A tax procedure is DEFINED for each COUNTRY and tax codes are defined within this. There is flexibility to either EXPENSE out the Tax amounts or Capitalize the same to STOCKS.

A tax procedure is defined for each country and tax codes are defined within this. There is flexibility to either expense out the Tax amounts or Capitalize the same to Stocks.

A Document type is specified at the HEADER level during transaction entry and serves the FOLLOWING purposes:

• It defines the Number range for documents.
• It controls the type of accounts that can be posted to eg Assets, Vendor, Customer, NORMAL GL account.
• Document type to be used for REVERSAL of entries.
• Whether it can be used only for Batch input sessions.

Document Type is created for differentiating business transactions. Eg Vendor Invoice, Credit Memo, Accrual Entries, Customer Invoice. It is a two digit character.

A Document type is specified at the Header level during transaction entry and serves the following purposes:

Document Type is created for differentiating business transactions. Eg Vendor Invoice, Credit Memo, Accrual Entries, Customer Invoice. It is a two digit character.

An Account group CONTROLS the data that needs to be entered at the time of creation of a MASTER record. Account groups exist for the DEFINITION of a GL account, Vendor and Customer master. It basically controls the fields which pop up during master data creation in SAP.

An Account group controls the data that needs to be entered at the time of creation of a master record. Account groups exist for the definition of a GL account, Vendor and Customer master. It basically controls the fields which pop up during master data creation in SAP.

Company codes are assigned to the controlling area. A controlling area is assigned to the operating concern. Controlling Area is the UMBRELLA under which all controlling activities of Cost CENTER Accounting, Product costing, PROFITABILITY Analysis and Profit Center are STORED. Operating Concern is the highest node in Profitability Analysis.

Company codes are assigned to the controlling area. A controlling area is assigned to the operating concern. Controlling Area is the umbrella under which all controlling activities of Cost Center Accounting, Product costing, Profitability Analysis and Profit Center are stored. Operating Concern is the highest node in Profitability Analysis.

In the master data of the Cost Center there is a provision to ENTER the PROFIT center. This way all costs which flow to the cost center are also captured in the profit center.

Cost centers are basically created to capture costs e.g. admin cost center, canteen cost center etc.

Profit centers are created to capture cost and revenue for a particular plant, business UNIT or product LINE.

In the master data of the Cost Center there is a provision to enter the profit center. This way all costs which flow to the cost center are also captured in the profit center.

Cost centers are basically created to capture costs e.g. admin cost center, canteen cost center etc.

Profit centers are created to capture cost and revenue for a particular plant, business unit or product line.

Cost element GROUP is nothing but a group of cost elements which help one to track and control cost more effectively. You can make as many number of cost element groups as you FEEL necessary by combining various LOGICAL cost elements.

Cost element group is nothing but a group of cost elements which help one to track and control cost more effectively. You can make as many number of cost element groups as you feel necessary by combining various logical cost elements.

In a similar line the cost center GROUP is also a group of cost centers which help ONE to TRACK and control the cost of a department more effectively. You can make as many number of cost centers as you feel necessary by COMBINING various logical cost centers Infact you can use various combinations of cost center group with the cost element group to track and control your costs per department or across DEPARTMENTS.

In a similar line the cost center group is also a group of cost centers which help one to track and control the cost of a department more effectively. You can make as many number of cost centers as you feel necessary by combining various logical cost centers Infact you can use various combinations of cost center group with the cost element group to track and control your costs per department or across departments.

Distribution uses the original cost element for allocating cost to the sender cost center. THUS on the receiving cost center we can see the original cost element from the sender cost center. Distribution only ALLOCATES primary cost.
Assessment uses assessment cost element No 43 DEFINED above to allocate cost. Thus various costs are summarized under a single assessment cost element. In receiver cost center the original cost breakup from sender is not available. Assessment allocates both primary as WELL as secondary cost.

Distribution uses the original cost element for allocating cost to the sender cost center. Thus on the receiving cost center we can see the original cost element from the sender cost center. Distribution only allocates primary cost.
Assessment uses assessment cost element No 43 defined above to allocate cost. Thus various costs are summarized under a single assessment cost element. In receiver cost center the original cost breakup from sender is not available. Assessment allocates both primary as well as secondary cost.

In this CASE you NEED to PLAN both activity independent COST which are shown as fixed costs and activity DEPENDENT costs which are shown as variable costs.

In this case you need to plan both activity independent cost which are shown as fixed costs and activity dependent costs which are shown as variable costs.

Yes. It is POSSIBLE to CALCULATE the PLANNED activity OUTPUT through system by using Long term Planning PROCESS in PP module.

Yes. It is possible to calculate the planned activity output through system by using Long term Planning process in PP module.

In LONG term planning process the PLANNED production quantities are entered for the planning year in a particular scenario. The Long term planning is executed for the scenario. This generates the planned activity REQUIREMENTS TAKING the activity quantities from the routing and multiplying with the planned production. The activity requirements are then transferred to the controlling module as scheduled activity quantities. Thereafter you execute a PLAN activity reconciliation which will reconcile the schedule activity and the activity you have planned manually. The reconciliation program updates the scheduled activity quantity as the planned activity in the controlling module.

In Long term planning process the planned production quantities are entered for the planning year in a particular scenario. The Long term planning is executed for the scenario. This generates the planned activity requirements taking the activity quantities from the routing and multiplying with the planned production. The activity requirements are then transferred to the controlling module as scheduled activity quantities. Thereafter you execute a plan activity reconciliation which will reconcile the schedule activity and the activity you have planned manually. The reconciliation program updates the scheduled activity quantity as the planned activity in the controlling module.

The configuration setting is to be done in the COST center accounting version maintenance for FISCAL year. This has to be MAINTAINED for version 0. You NEED to select revalue option either using own business transaction or original business transaction.

The configuration setting is to be done in the cost center accounting version maintenance for fiscal year. This has to be maintained for version 0. You need to select revalue option either using own business transaction or original business transaction.

YES. There is a CONFIGURATION SETTING to be DONE.

Yes. There is a configuration setting to be done.

You can do so by creating a model order and then UPDATE the FIELDS which you want to default in this model order. Finally attach this model order in the internal order type in the field reference order. Once the above is DONE whenever you create an internal order for this order type the field ENTRIES will get copied from the model order.

You can do so by creating a model order and then update the fields which you want to default in this model order. Finally attach this model order in the internal order type in the field reference order. Once the above is done whenever you create an internal order for this order type the field entries will get copied from the model order.

SAP first COSTS the LOWEST level product, arrives at the COST and then goes and cost the next highest level and FINALLY arrives at the cost of the final product.

SAP first costs the lowest level product, arrives at the cost and then goes and cost the next highest level and finally arrives at the cost of the final product.

This is POSSIBLE when you do a plan activity price calculation from SAP. The primary COST component structure is assigned to the plan version 0 in CONTROLLING .

This is possible when you do a plan activity price calculation from SAP. The primary cost component structure is assigned to the plan version 0 in Controlling .

Quantity Structure type for mixed costing must be CONFIGURED. Here we SPECIFY the time dependency of the structure type . The following OPTIONS EXIST

1. You have no time dependency.
2. It is based on fiscal year.
3. It is based on period.

This quantity structure type is then assigned to the costing VERSION.

Quantity Structure type for mixed costing must be configured. Here we specify the time dependency of the structure type . The following options exist

This quantity structure type is then assigned to the costing version.

The process of creating a Mixed cost estimate would be as follows:-

•  Create procurement ALTERNATIVES for each of the PRODUCTION version.
•  Define Mixing RATIOS for the procurement alternatives.
• Select the configured QUANTITY structure type and execute a material cost estimate based on the costing version.

The process of creating a Mixed cost estimate would be as follows:-

If you are calculating the work in process at actual COSTS, the SYSTEM will create reserves for unrealized costs if the credit for the production ORDER BASED on goods receipts is GREATER than the debit of the order with actual costs incurred. The Result analysis category RUCR (Reserves for unrealized cost) would need to be maintained. Normally this is not maintained in most of the companies.

If you are calculating the work in process at actual costs, the system will create reserves for unrealized costs if the credit for the production order based on goods receipts is greater than the debit of the order with actual costs incurred. The Result analysis category RUCR (Reserves for unrealized cost) would need to be maintained. Normally this is not maintained in most of the companies.

The COST for the By-product is the net realizable VALUE. This is manually maintained in the system for the by-product through TRANSACTION code MR21 Price change.

The cost for the By-product is the net realizable value. This is manually maintained in the system for the by-product through transaction code MR21 Price change.

A Co-product (primary product or by-product) is indicated by a tick in the costing view of the MATERIAL MASTER. In the BOM all the primary products are REPRESENTED as an item with NEGATIVE quantity. A primary product is also indicated as a co-product in the BOM of the leading coproduct. For primary products the costs are calculated using the apportionment method, while for by-products the net realizable value method APPLIES.

A Co-product (primary product or by-product) is indicated by a tick in the costing view of the material master. In the BOM all the primary products are represented as an item with negative quantity. A primary product is also indicated as a co-product in the BOM of the leading coproduct. For primary products the costs are calculated using the apportionment method, while for by-products the net realizable value method applies.

No. It is not POSSIBLE to use the Standard Co-product FUNCTIONALITY in REPETITIVE MANUFACTURING.

No. It is not possible to use the Standard Co-product functionality in repetitive manufacturing.

In the Repetitive manufacturing you need to USE the Costing BOM for the other co-product. Through ARITHMETICAL calculation you need to MAINTAIN the quantities in the costing BOM. This co-product will be SHOWN as a negative item in the leading co-product.

In the Repetitive manufacturing you need to use the Costing BOM for the other co-product. Through arithmetical calculation you need to maintain the quantities in the costing BOM. This co-product will be shown as a negative item in the leading co-product.