I work at a school district and have several HP Color LaserJet CP2025 PRINTERS throughout the district. Student computers are set up to print in grayscale by default, but of course there are some students who are savvy enough to change the setting to print in color and then they END up wasting all the color.

It seems like it should be possible to prevent this from happening by using the "Security" tab of the printer properties, but after tinkering around with it, I haven't had success.

The other possibility is installing a monochrome driver for it, but HP doesn't offer a monochrome driver for that model on their website.

Teachers print to these same printers and need to be able to print in color.

What would you do in this situation? Any help would be appreciated. Thanks!Hello
There r a few options to work with:
1- MS makes a program call Steady State. I will INCLUDE a link. We use it at work with very little problems. This works well if u can clone the HDD. If u do not have a cloner, there r SW like Ghost to create one Master image. Then just INSTALL the on each PC. This might be time CONSUMING depending on how many PCs are operational.
http://www.microsoft.com/windows/products/winfamily/sharedaccess/default.mspx

2-If the PCs r in a network environment u could set permission levels/groups to separate students from teachers. This way the students can not change any settings.

3- Have one dedicated printer to where the students can print too. U will have to set a printer at each location (maybe a room). this will require u to set up a student account on each PC.

At this stage there r no short cuts for a quick fix, a  non time consuming fix. Your best bet would be option #2.
Write back and let us know.   Thanks for your help! Those were great suggestions.

I ended up using the "HP LaserJet P2015 Series PCL 6" driver, which is compatible with the HP Color LaserJet CP2025 but doesn't offer the option to print in color, which is exactly what I needed.